Event Coordinator

Details eld School Posted: 11-Jun-26 Location: Manchester, New Hampshire Type: Full Time Salary: 50000 Categories: Development/Fund Raising About The Derryfield School The Derryfield School is a coeducational, independent day school serving grades 6-12, inspiring bright, motivated young people to be their best and providing them with the skills and experiences needed to be valued, dynamic, confident, and purposeful members of any community. Position Summary The Events Coordinator & PFA Liaison is a high-impact, collaborative role responsible for the end-to-end execution of signature Philanthropy & Engagement (P&E) events and serving as the primary professional bridge to the Parent-Faculty Association (PFA). This position is highly collaborative, working closely with the marketing team on social media and school leadership on community engagement. The ideal candidate is a self-starter with high social-emotional intelligence, excellent communication skills, and an entrepreneurial spirit who can manage complex logistics while maintaining a warm, professional presence for our families and donors. Core Responsibilities Philanthropy & Engagement (P&E) Event Coordination Lead the planning and logistical execution for all major Philanthropy events to ensure a seamless experience for the Derryfield community. Event Portfolio: Manage GrandFriends’ & Founders’ Day, Fall Philanthropy Kick-Off, Reunion, Regional Alumni Gatherings, Alumni Winter Break Lunch, Alumni athletic events (Lax/MHT, Basketball, Soccer), Spirit Days (3x), and house parties. End-to-End Logistics: Pull invite lists, create nametags, decor, coordinate with the Buildings & Grounds team and IT/Audio-Tech, and book facilities via the master calendar. Support other campus events as needed. Communications: Design and distribute digital invites/pushpages, build registration landing pages, and maintain event-related website content. Vendor & Budget Management: Coordinate rentals, décor, bartending and catering with external vendors; manage the events budget to ensure fiscal responsibility. PFA Liaison & Volunteer Management Serve as the primary administrative partner for the PFA, ensuring their initiatives are organized and supported. Leadership Partnership: Meet monthly with PFA President; attend semi-annual meetings with the Head of School to align goals and assist with succession planning. Volunteer Support: Help recruit and support Class Parents; lead Class Parent orientations and support various PFA committee chairs. Administrative Oversight: Create registration forms/links when needed, maintain all parent nametags, complete work orders for PFA events, and coordination supply orders. Cookie Swap: Manage the StaffHoliday Cookie Exchange, including staffallergy surveys, kitchen coordination, and gift card purchasing. Spring Celebration: Support PFA volunteers and P&E team on execution of annual spring Music Bingo fundraiser. Major School Milestone Support Provide logistical leadership for high-profile school-wide events that bridge the gap between student life and the broader community. Graduation & Milestones: Serve as a key member of the planning team for Graduation (logistics, rentals, etc.), the Back-to-School Picnic, and Back to School Night. Social Media & Communications Digital Strategy: Support marketing & communications with social media execution across Meta (Instagram/Facebook) and LinkedIn; manage the social media calendar to promote events and build engagement. Editorial Support: Assist with content development, writing, and editing for Derryfield Today. Event Postcards: Coordinate with MarCom on creation and distribution of quarterly event postcards sent to the community. Relationship Management: High social-emotional intelligence and the ability to work effectively with diverse stakeholders (parents, donors, and staff). Organizational Mastery: Exceptional attention to detail and the ability to manage multiple projects with competing deadlines. Communication: Strong professional writing, design (Canva), and oral communication skills. Technical Proficiency: Ability to navigate donor databases, website CMS, and social media platforms. Qualifications Required: Bachelor’s degree from an accredited educational institution and 1-3 years of related experience. Preferred: * Experience with Raiser’s Edge or similar donor management systems. ? Experience with Canva, Google Business Suite, and social media strategy. Background in independent school advancement or event management. Create a Job Match for Similar Jobs About The Derryfield School 2108 River Road Manchester, NH 03104 View phone number on click.appcast.io Connections working at The Derryfield School #J-18808-Ljbffr