Event Planning Assistant

The Arts Office and Events Assistant performs administrative andclerical tasks, serves as a resource for, and supports the ArtsDepartment Coordinator, to whom the position reports. Together theysupport the Music, Theater and Dance, and Visual Arts departmentswith day-to-day operations. The Arts Office and Events Assistantalso helps prioritize and supervise several work studystudents. Arts Office and Event Assistant Work Days: Monday-Friday Shift Start/End Time: 8:00am - 4:00pm, Flexibility to workoccasional evenings for performance support. Hours Per Week: 37 Weeks Per Year: 43 (September thru June) Pay Status and Classification: Non-exempt, RegularFull-time. This is a 10 month position. This position is noteligible for relocation assistance or visa sponsorship. Work Location: This position is an onsite role and is noteligible for a hybrid work schedule. Supervisor: Arts Department Coordinator Position Purpose: The Arts Office and Events Assistant performs administrative andclerical tasks, serves as a resource for, and supports the ArtsDepartment Coordinator, to whom the position reports. Together theysupport the Music, Theater and Dance, and Visual Arts departmentswith day-to-day operations. The Arts Office and Events Assistantalso helps prioritize and supervise several work studystudents. Essential Responsibilities and Duties: Support Arts Department Coordinator by being the first point ofcontact in the main office, successfully assisting visitors, andspeaking knowledgeably about the Music, Visual Arts, Theatre &Dance department operations, courses and events. Publicize multiple overlapping events for the three departmentsevery term (design and send emails, update websites, coordinateprinting and posting of publicity materials, send press releases,etc.) Manage and oversee all Music and Theatre & Dance box officeduties (manage tickets sales through Eventbrite website, hire,train and supervise work study students for box office, housemanager and usher positions). Support three departments and a busy main office by purchasingand maintaining office supplies and equipment, booking hotel rooms,submitting work orders, room reservations, catering, andtransportation requests, etc. Assist in managing the Main Office work-study students. Other related duties as assigned by Arts Department Coordinatorand department Chairs. Qualifications Associate's degree with 3+ years of office support experienceand/or a combination of relevant education, training,certifications, and/or work experience. Excellent communication and organization skills Knowledge of Microsoft Office Suite, Google Apps, comfortablelearning new software systems Familiarity with graphic design software and social mediaplatforms Ability to multitask and handle multiple projects with varyingdeadlines Ability to work with a large and diverse group ofindividuals Preferred qualifications: Understanding of, interest in, and passion for Arts events,including concerts, theater performances, and art exhibitions Experience working in, or managing, a theater or music boxoffice Compensation The expected rate for this position is $20.00 Except forroles with a set rate of pay, the wage/salary of the finalistselected for this role will be set based on a variety of factors,including but not limited to departmental budgets, qualifications,experience, education, licenses, specialty, and training. Thestated hiring rate/range represents the College’s good faith andreasonable estimate of the rate/range of possible compensation athe time of posting. Location Schenectady, NY We know some job seekers may not apply for career opportunitiesunless they meet every qualification in the position descriptionincluding the preferred qualifications. We are most interested inhiring the best staff and faculty colleagues, and recognize that asuccessful candidate may come from a less traditional career path.We encourage you to apply, even if you don’t believe you meet everyone of our preferred qualifications. We offer exceptional benefits including: Generous Vacation, Sick, and Personal Time Winter Recess Break in Addition to Paid Holidays (in accordancewith policy) Healthcare: Medical (PPO & HDHP), Dental, and VisionInsurance (Flexible Spending and Dependent Care Accounts) Free On-Campus Fitness Facility Access and Discounts forOn-Campus Wellness Programs Pre and Post Tax participation in a 403(b) Retirement Plan Salary Continuation Program in the event of Disability Tuition Exchange Background Checks In accordance with our background check policy , finalists for hire will undergo abackground check that includes education, employment, and criminalconvictions. E-Verify Participation Union College participates inE-Verify and will provide the federal government with your Form I-9information to confirm that you are authorized to work in theUnited States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar) . #J-18808-Ljbffr