Events Assistant

Event Setup And Moving Services Assistant

Executes the setup and breakdown of campus events according to event requirements. Handles the pickup and delivery of furniture and various materials throughout campus as requested.

Work Days: Monday Friday, with weekend availability as needed

Shift Start/End Time: Hours may vary; example weekdays 7:00 a.m. - 3:30 p.m. Working hours may flex to meet event needs and may include evenings and weekends

Hours Per Week: 40

Weeks Per Year: 52

Supervisor: Special Events Coordinator

Pay Status and Classification: Non-exempt, Regular Full-time.

Position Purpose: Executes the setup and breakdown of campus events according to event requirements. Handles the pickup and delivery of furniture and various materials throughout campus as requested.

Essential Responsibilities and Duties:

• Review daily event setup orders and prepare equipment and furniture for delivery and setup.
• Adhere to planned timelines for setting up and breaking down events.
• Set up and tear down tables, chairs, stages, and other event furnishings.
• Move furniture in and out of offices and residence halls, often lifting over 100 lbs with team lift techniques and proper equipment.
• Maintain inventory and organization of event storage areas in collaboration with Warehouse Supervisor.
• Use mobile devices and assigned applications to track setup assignments and work orders.
• Inspect event spaces before and after setups.
• Perform equipment repairs or report broken equipment through the Facilities work order system.
• Notify the Director of Special Events, Conferences, & Support Services of any damage to college property, as well as any safety and/or security concerns.
• May occasionally assist in supervising a crew of work study and temporary staff during event setup and breakdown, and help train them in safety procedures.
• Participate in the snow removal process throughout campus.
• Assist with crowd control for large scale events.

Qualifications:

• High school diploma or equivalent, plus one year of experience in moving all types of furniture, equipment, books, boxes, etc.
• An associate's degree in a related field of study may be substituted for work experience.
• Applicants with experience in the following industries - including, but not limited to education, hospitality, theater, production, transportation, or warehousing are encouraged to apply.
• Competency in understanding event details and conceptualizing best layout with minimal obstacles and efficient use of staff.
• Available to work evenings, weekends, and/or split shifts to accommodate special staffing needs for events.
• Knowledge of New York State fire code regulations and other compliance requirements.
• Must have knowledge of safe working habits/lifting techniques and an attention to detail of moving practices.
• Ability to lift heavy items often in excess of 100 lbs., utilize team lift techniques stand, bend and stoop for extended periods of time.
• Ability to move between buildings.
• Valid New York State Driver's License.
• Computer, iPad, and other portable device skills required.
• The ability to foster and enhance a thriving, culturally diverse, and inclusive learning community, while promoting a sense of belonging among students, alumni, faculty, and staff colleagues.
• Able to anticipate, deliver on, and exceed the expectations of constituencies served e.g., students, faculty, alumni, supervisors, and colleagues, etc.

Compensation:

The range for this position is $17.50-$18.00 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Employee Scholarships toward Certifications, Seminars, Training and Professional Development
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition programs

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).