OFFICE ASSISTANT (TYPING)

Job Description and Duties

Verify and monitor accuracy of CHP 415 (Daily Field Record) daily timekeeping for all uniformed employees by reviewing data entry in the Activity Tracking System (ATS) against attendance screens on the Management Information System (MIS) throughout the month to ensure records meet Pay Period and Fair Labor Standards Act (FLSA) cut-off deadlines. Process month-end timekeeping documents and ensure their accurate entry into the MIS system. Prepare and verify overtime reports for accuracy. Prepare and process corrected 415s after cut-off, as required. File and maintain forms as requested by Departmental retention schedules.

Process all CHP 180s (Notice of Stored Vehicle) reports for stolen, recovered, embezzled, stored, and impounded vehicles. Send storage and recovered vehicle notices to registered and legal owners. Utilize CLETS and CERT programs to update records of towed and recovered vehicles. Prepare labels and file stolen and recovered vehicle reports. Enter data into Mark 43/NIBRS monthly crime report. Enter data into SCARS database (report of crimes on state property). Serve as "back up" to the CHP 215 clerk.

Answer telephones, screen calls and direct calls to specific personnel. Assist visitors at the front counter. Update officer's mailboxes on a monthly basis. Forward report requests to appropriate personnel and assist allied agencies with questions and status reports of all cases. Copy, mail, and file all outside requests.

Maintain office equipment (copier, fax machine, order toner, contact vendor). Prepare monthly copier report. Remove and distribute all incoming faxes. Maintain copy room area and monitor office supplies. Perform other job-related duties as assigned or required.

You will find additional information about the job in the .

Working Conditions

Office environment, Monday through Friday, 0800 hours to 1700 hours. Optional alternate workweek schedule available following probationary period.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Must be punctual, possess excellent interpersonal skills, the ability to complete a high volume of assignments while meeting mandated deadlines, maintain confidentiality, and exhibit a demonstrated interest in assuming increasing responsibility.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-534835) and/or position number 388-025-1379-006 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a complete state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire