Legal Records Specialist

Job Description

Job Description

LHH Recruitment Solutions is seeking a detail-oriented Legal Records Specialist to join a respected law firm's Records & Governance team. This role is ideal for an organized professional who enjoys managing information, maintaining records, and supporting attorneys and staff in a fast-paced legal environment.

As a key member of the team, you will help ensure the accurate organization, retrieval, tracking, and maintenance of both physical and electronic records while supporting important governance and administrative initiatives across the firm.

Responsibilities

• Manage, organize, retrieve, and track physical and electronic records in accordance with firm policies and procedures
• Maintain and update records and information management databases
• Process incoming physical records and electronic data
• Download, save, and archive electronic records
• Assist with the transfer of incoming and outgoing client matters
• Scan and digitize physical files
• Prepare external media and coordinate shipping as needed
• Support records retention, disposition, and governance initiatives
• Assist Records Coordinators with administrative and matter-related projects
• Respond promptly and accurately to requests for records and information
• Participate in department projects and daily operational activities

Qualifications

• 3-5 years of law firm experience preferred, ideally within a Records, Information Governance, or Records Management department
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
• Experience with document management systems such as iManage
• Familiarity with Electronically Stored Information (ESI)
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Reliable, professional, and self-motivated
• Positive attitude with a collaborative, team-oriented approach
• Excellent written and verbal communication skills
• Ability to operate standard office equipment, including scanners, copiers, and postage systems
• Professional references required

Why Join This Firm?

• Competitive compensation with bonus potential
• Supportive and collaborative firm culture

If you're a highly organized records professional with law firm experience, we'd love to hear from you. Apply today!

Pay Details: $26.00 to $28.00 per hour

Search managed by: Richard Harley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.