Contract Coordinator

Contract CoordinatorJoin a team that plays a key role in shaping the services and resources that keep the City of Baytown running efficiently and responsibly. As a Contract Coordinator, you'll collaborate across departments, manage high-impact procurement processes, and help secure the best value for the community through strategic contracting and vendor partnerships. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, relationship management, and making a measurable impact in public service.The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and evaluates bids and proposals to determine products and services are in compliance with stated specifications, conditions, purchasing policies and governmental laws; advises and confers with various departments; recommends award of bids, contracts and proposals to determine the best values for the City of Baytown.DutiesPrepares bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.Receives and investigates complaints and inquiries pertaining to annual contracts, various purchases, receipts, invoices, etc.; conferring with parties involved; reviewing available documentation and preparing verbal and/or written responses and recommendations, as appropriate; prepares reports for supervisor or other officials.Provides assistance and support to Purchasing Manager as requested; provides technical advice to Buyer on preparation of transactions, possible suppliers and methodologies for the purchase of various commodities; directs Purchasing Technician in various purchasing duties.Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.Performs all other related duties as assigned.Minimum QualificationsRequired:Bachelor's Degree from an accredited college or institution in a related field.Five years experience in a professional level Municipal Contract Administration role.ORAn equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.Preferred:Municipal government experience in Contract Law.Certified Public Purchasing BuyerKnowledge, Skills and AbilitiesKnowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public.Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.Overall Position Strength DemandsLight Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.BenefitsTo promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.MedicalUnited HealthcareEffective the first day of the month following 30 days of employmentAnnual Deductible (Network) $750 Indiv/$2,250 FamilyIn-Network Benefit 80%/20% after plan deductible$50 co-pay (general visit)RX - $10 Generic/$40 Formulary/$75 Non-FormularyFlexible Spending Accounts: Healthcare and Dependent Care expensesFREE virtual visitsDentalCigna Dental PPO & DHMOEffective the first day of the month following 30 days of employmentPreventative & diagnostic covered at 100%Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMOVisionSuperior VisionEffective the first day of the month following 30 days of employmentIn-Network exam co-pay $10 & $25 materials co-payFrames: $140 Allowance - Contact Lenses: $160 AllowanceHolistic Health & WellnessEmployee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical planFREE access to gyms, Shipt, and Walmart+ through our employee medical insuranceGym partnership with Lee College Wellness Center & swimming pool for $58/yearEmployee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practicesRetirementTexas Municipal Retirement System:7% employee contribution with a 14% employer match5 year vestingRetirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60FREE Life Insurance coverage up to 1X your base annual salaryMissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participationDisability InsuranceEquitable:Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disabilityShort-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disabilityTraining and Tuition AssistanceThe HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core ValuesAccess to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performanceGenerous Paid Sick, Vacation, & Holiday Leave10 holidays per year and one personal employee day per year15 days sick leave per yearStarting at 10 days of vacation per year; up to 25 days per yearSick and Vacation hours roll over annually up to the maximum limit15 days Paid Parental Leave