Administrative Assistant 2 (PCN 060676)

Job Description

Welcome to the Department of Health!

Wed be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us apply today!

This position is open to Alaskan Residents only.

Please check out the to determine if you qualify.

What you will be doing:

Come join our team as the Administrative Assistant 2 who keeps our division running smoothly and ensures that staff has the support they need to serve Alaskans effectively. You will be:

• Providing essential administrative support across personnel finance procurement and record management functions all while helping staff navigate processes efficiently.

• Review code process and track invoices P-card activity IT blanket items and travel documentation to ensure accuracy and timely payment.

• Coordinate recruitment and onboarding activities including preparing job postings routing applicants initiating IT setup and maintaining personnel files.

• Manage signature routing organizational chart updates and timesheet review and entry to support daily operations.

• Assist with procurement entry and tracking invoice corrections asset inventory and other administrative tasks that keep the division organized and responsive.

Our organization mission and culture:
The Department of Health is dedicated to protecting and promoting the health and well-being of all Alaskans through efficient and accountable public service. This position strengthens that mission by ensuring the administrative foundation of our programs remains accurate timely and well-coordinated. Your work will help support a culture that values integrity service and collaboration.

The benefits of joining our team:
You will join a supportive team where your work directly contributes to the success of statewide public health services. This role offers opportunities to build and grow your skills in administrative operations HR processes finance and procurement valuable experience for long-term state career advancement. You will be part of an environment that encourages initiative collaboration and continuous learning. Flexible scheduling and potential telework options may be available depending on operational needs after successful completion of probation. Above all your efforts help ensure that programs serving Alaskas communities operate smoothly and effectively.

The working environment you can expect:
You will be working in the Alaska Office Building in Juneau a professional office environment that supports a mix of independent work collaboration and interaction with staff across the state. Your daily activities will primarily involve computer-based tasks document processing and communication with team members with minimal travel required.

Who we are looking for:
The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:

• Accountability : Holds self and others accountable for measurable high-quality timely and cost effective results. Determines objectives sets priorities and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills : Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Computer Skills: Uses computers software applications databases and automated systems to accomplish work

To view the general description and example of duties for this job class please go to the following link and search for Administrative Assistant 2 :
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations auxiliary aids or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to .

For assistance with applying for a password please visit Information

For specific information in reference to the position feel free to contact the hiring manager at:

Name/Title: Ashleigh Rich Administrative Officer 2

Phone:

Email:

Required Experience:

Junior IC