Legal Administrator

Kforce's client in Saint Louis, MO is looking for a Legal Administrator. Responsibilities include:

• Working with CT Corp with Tracking business licenses across multiple states and municipalities
• Managing contractor licenses, engineering licenses, environmental permits, or other operational licenses required by subsidiaries
• Tracking key dates, renewals, and expirations
• Coordinating with outside agencies and internal business units to gather documentation
• Maintaining compliance databases and records
• Working with CT Corp managing BL-Hub portal

• Setup new Vendors in Boomi
• Opening and maintaining matters in Legal Tracker
• Processing and reviewing outside counsel invoices
• Ensuring invoices comply with billing guidelines
• Ensuring proper coding per business unit
• Running spend reports and budget tracking
• Managing matter documentation and status updates

• Support multiple subsidiaries/business units
• Maintain entity records and organizational charts
• Assist CT Corp with annual reports and corporate filings
• Maintain SOP (Service of Process) portal, and make sure SOP is sent to the correct BU contact

• Managing legal department records
• Legal Mailroom Mailbox; license certificates, state notices, etc.
• Organize Legal Drive and subfolders for each Business unit
• Process check requests
• Manage Iron Mountain record storage account
• Expense reports for Attorneys and Paralegal
• 3+ years of experience as a Corporate Legal Assistant, Legal Administrative Assistant, or similar role supporting an in-house legal department
• Strong knowledge of corporate compliance, including annual state filings, entity management, and regulatory reporting requirements
• Experience supporting the maintenance of corporate records and business entity structures, ensuring accurate and organized documentation
• Familiarity with coordinating compliance activities across multiple states and working with registered agent providers such as CT Corporation or similar organizations
• Exposure to business licensing and permit management is highly preferred, though not required
• Experience managing legal administrative processes, including document organization, invoice processing, vendor setup, and legal records management
• Strong attention to detail with the ability to track deadlines, maintain accurate records, and ensure compliance requirements are met
• Proficient in Microsoft Office and document management systems; SharePoint experience is a plus
• Ability to collaborate effectively with legal teams, business stakeholders, vendors, and external law firms
• Highly organized, proactive, and capable of managing multiple priorities in a fast-paced corporate environment