Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing the full order-to-cash cycle for the Industrial, Agricultural & Renewables (IAR) Division, from customer invoicing through collections, cash application, reconciliation, and reporting. This role supports Komline-FluidQuip and provides accounts receivable support to other IAR businesses as needed during month-end close, coverage gaps, and system projects.

This description outlines key responsibilities and qualifications, it may not encompass all aspects of the role.

Key Responsibilities:

• Prepare and issue customer invoices for equipment, parts, service, and engineering work, including milestone and progress billings for projects.
• Partner with project managers and sales teams to confirm contract terms, billing milestones, change orders, retainage, and customer deposits.
• Process credit memos, rebills, and billing adjustments with appropriate approvals.
• Apply customer payments received by ACH, wire, check, and credit card; investigate and resolve unapplied cash promptly.
• Manage collection activity for past-due accounts through professional phone and email communication; escalate disputes to the Controller and project team as appropriate.
• Track customer deposits and down payments against open contracts.
• Maintain accurate customer master data, credit terms, W-9 forms, and tax-exemption certificates.
• Reconcile the accounts receivable subledger to the general ledger, including customer deposits, unbilled receivables, and retainage accounts.
• Prepare accounts receivable aging, past-due, and days sales outstanding (DSO) reports for division leadership.
• Support allowance for doubtful accounts reviews, write-off documentation, AR-related accruals, and month-end close activities.
• Prepare sales and use tax filings and maintain supporting exemption documentation.
• Provide AR coverage for other IAR businesses during close periods, employee absences, and system transitions.
• Follow, document, and strengthen AR controls; support annual audit requests and remediation activities.
• Participate in ERP and process-improvement projects to help standardize AR processes across the IAR Division.

Required Experience:

• Associate's or bachelor's degree in Accounting, Finance, or a related field; equivalent relevant experience will be considered.
• Three or more years of accounts receivable experience, preferably in a manufacturing, engineering, or project-based business.
• Working knowledge of milestone and progress billing, customer deposits, retainage, and account reconciliations.
• Strong Microsoft Excel skills, including XLOOKUP, pivot tables, and reconciliation tools.
• Clear, professional written and verbal communication skills with customers and internal business partners.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities while meeting deadlines.

Preferred Qualifications:

• Experience using Microsoft Dynamics 365 Finance & Operations.
• Exposure to percentage-of-completion revenue recognition and unbilled receivables.
• Multi-entity accounting experience, including intercompany AR and reconciliations.
• Sales and use tax experience, including multi-state filings.

Other: Physical Requirements, Travel, Supervisory Duties:

• Primary work location must be at Komline-FluidQuip in Springfield, Ohio with occasional visits to the shop floor.
• Ability to sit, stand, stoop, working primarily in an office environment and traversing manufacturing environments.
• Use of hands and dexterity for data entry and vision for deciphering systems and reports.
• Ability to communicate effectively written and verbal.
• This position does not have any direct reports.
• May have minimal travel to other IAR sites.

Equal Opportunity Statement: Komline is an EEO employer - M/F/Vets/Disabled