Staff Accountant/Accounting Clerk

Accounting Manager

Review income audit report daily

Prepare accounts payable invoices for processing

Process accounts payable payments weekly via Oracle ENV

Assist in the monthly close process by posting journal entries related to payroll, prepaid etc

Collect and reconcile vendor statement on a monthly basis

Review bank account to post AR payments on a daily basis

Monitor, prepare, and communicate financial reports in accordance with hotel's required due dates

Perform general cashier duties for the property

Manage accounting support team in charge of processing AP invoices and month end process

Maintain responsibility for the daily accounts receivable credit, billing, and collection process

Complete collection calls on each appropriate outstanding accounts and maintain collection files on each outstanding issue

Handle customer inquiries in a professional and timely manner, provide customers with accurate invoices, statements, and schedules

Review and respond to credit card chargebacks on a timely manner

Conduct monthly credit meetings and maintain minutes (including returned checks/chargeback logs, credit trace reports, write-off, bad debt allowances, etc.)

Maintain an efficient collection process to include organized filing and tracing system, issuing letter, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs

Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control

Keep management aware of any unusual operation or financial occurrences and/or significant deviations

Reconcile invoices against ledgers or schedules to ensure accuracy of invoicing

Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Director of Finance or General Manager

Cross-Train in other areas within the accounting department

Ability to identify root causes of issues that may affect staff or guests and provide actionable and measurable solutions to improve efficiency, overall work environment, and/or guest experience

Qualifications:

College courses in an associated or related field and/or related experience in an hotel or hospitality environment

Must be proficient in Windows, Microsoft Office (Intermediate Excel and Basic Word)

Accounts receivable and payroll experience is preferred

Hotel PMS Opera is preferred

Physical requirements

Long hours sometimes required.