Procurement and Contracts Manager

Procurement And Contracts ManagerThe Procurement and Contracts Manager is responsible for organization-wide oversight and administration of procurement, contracting, and grant-related activities in compliance with applicable federal, state, and local requirements. This position serves as the primary authority for planning, developing, negotiating, executing, and monitoring contracts and procurements funded fully or partially by federal awards. The role ensures procurement actions are conducted in a manner that promotes full and open competition, cost reasonableness, transparency, and accountability, and that contracts are administered to achieve intended programmatic and fiscal outcomes.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this job title. It is not necessarily descriptive of any one position in the job title. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.Serves as the lead authority for all procurement and contracting activities across the organization, including RFPs, RFQs, Invitation for Bids, sole-source justifications, and grant-funded procurementsEnsures all procurement actions comply with applicable federal regulations, including but not limited to Uniform Guidance (2 CFR Part 200), state statutes, and organizational policiesLeads development of procurement strategies, independent cost estimates, scopes of work, evaluation criteria, and contract terms and conditionsFacilitates competitive procurement processes to ensure fairness, transparency, and documentation sufficient for audit and monitoring purposesConducts and documents cost and price analyses to determine cost reasonablenessLeads contract negotiations and execution in coordination with legal, finance, and program leadershipAdministers contracts throughout the full lifecycle, including execution, performance monitoring, amendments, renewals, and close-outMonitors contractor performance against established deliverables, milestones, and payment schedulesEnsures timely receipt and review of required reports, invoices, and supporting documentationIdentifies compliance risks, performance deficiencies, and contract issues and implements corrective actions as necessaryMaintains auditable contract files in accordance with record retention requirementsCoordinates and manages procurement-related components of grant applications and awardsCollaborates with program and finance staff to ensure grant-funded contracts align with approved budgets and grant termsSupports the CFO in developing and implementing revenue diversification initiatives consistent with funding requirementsEnsures all contracts and procurements are properly recorded in financial, contract management, and tracking systemsMaintains a centralized contract repository with standardized naming, indexing, and search protocolsCoordinates with the Business Intelligence function to maintain executive dashboards of active, pending, and planned procurementsConducts quarterly contract and expenditure reviews with department leadershipServes as the primary point of contact for vendors, contractors, and internal stakeholders regarding procurement and contract mattersFacilitates contract and project status meetings with department heads and vendorsProvides guidance and technical assistance to staff on procurement requirements and best practicesManages Public Records Requests related to procurement and contractsDevelops and maintains standard procurement templates, tools, and proceduresPerforms other duties as assigned that are consistent with the scope and responsibility of the positionSupervision Received - Work is performed under general direction with substantial independence, exercising sound judgment and discretion in procurement and contracting decisions.Supervision Performed – May supervise others.Minimum Qualifications:Bachelor's degree from an accredited institution in business administration, public administration, management, or a related fieldMinimum of five (5) years of progressively responsible experience in federal procurement and contract administrationDemonstrated experience applying Uniform Guidance (2 CFR Part 200) requirementsProven experience developing RFPs, scopes of work, and procurement documentationStrong background in project management, budgeting, and financial analysisPreferred Qualifications:Advanced degree in a related fieldProcurement or contract certification (e.g., CPSM, CPPB, CPCM, or equivalent)Knowledge, Skills, and Abilities:Thorough knowledge of federal procurement principles, including competition requirements, cost reasonableness, and contract administrationStrong written and verbal communication skills suitable for audit, monitoring, and executive reviewAbility to interpret and apply federal regulations, grant terms, and contractual requirementsStrong analytical and documentation skillsAbility to manage multiple procurements and contracts concurrentlyProficiency in Microsoft Office applications and ERP systems (Sage Intacct preferred)Ability to establish and maintain effective working relationships with internal and external stakeholdersAbility to maintain confidentiality and manage sensitive informationAbility to identify risks and implement corrective actionsDemonstrated ability to lead projects and enforce accountabilityDemonstrated strategic and innovation competenciesStrategic Knowledge, Skills, and Abilities:Analytical:Analyze and evaluate complex plans and strategies related to workforce, business, finance, agreements and/or public partnershipsSkilled in market analysis, planning and feasibilityStrong analytical skills and experience interpreting a strategic vision into an operational modelSkill in examining, developing, reengineering, and recommending business and operational policies and proceduresAbility to use critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problemsSolid ability to prioritize and plan work activities, use time efficiently, and develop realistic action plansCommunication:Excellent communication skills, both written and oral, with the ability to represent the organization externally across a wide range of stakeholders and constituenciesSkilled in consensus building and public speakingAbility to communicate effectively verbally in meetings, presentations or individually with staff; communicate effectively in writingExcellent interpersonal skills coupled with a demonstrated ability to relate to people at all levels; Strong relationship building with the ability to find common ground, build consensus and strengthen collaboration among stakeholdersThe ability to quickly establish credibility and serve as an advocate of the organizationUtilize negotiation skills to advance the revenue options for the organizationDecisive:Ability to meet or exceed established performance goals and quality standardsAbility to make timely decisions, and exhibit sound and accurate judgment that could lead to major community or organizational consequencesAbility to oversee numerous projects and initiatives through direction and delegationAbility to successfully navigate in a dynamic, fast-paced, outcome-driven environmentLeadership:Ability to formulate and initiate policies and procedures that result in a highly effective workforce services of excellence system, with continuous eye towards quality improvementsAbility to develop and interpret budgets, contracts, personnel and financial reportsAbility to effectively manage staff in planning, decision-making, facilitating and process improvementHave leadership abilities including the ability to effectively work with community, staff, and peersDemonstrate organizational values in actions, words and attitude of Purpose-Driven, Innovation, Integrity and FunDemonstrated commitment to values of diversity, inclusiveness, and empowermentPossesses a strong business acumen and commitment to service of CSCF staff and communityUnderstand CSCF, the workforce development system and various programs operated by the organizationModels CareerSource Central Florida's core valuesMaintains workplace culture by demonstrating the highest level of standards as defined by CSCF's Trust Creeds and core valuesProblem-Solving:Ability to synthesize complex information, analyze data, and forecast trends related to CSCF workforce and the labor market it servesAbility to establish and maintain effective and cooperative working relationships with a diverse workforce and communityTechnical:Extensive knowledge and experience in business and financial practices in either public, non-profit and/or private organizations, along with community program development experienceStrong working knowledge of partnerships, revenue diversity strategies, and business modelsKnowledge of public administration principles