Apprenticeship and Program Operational Coordinator

Job Description

Job Description

Bargaining Unit: OPAP

Grade: III

Salary: Exempt

Application Deadline: Open Until Filled

Priority Screening: June 25, 2026

Position Summary:

The Apprenticeship and Program Operational Coordinator position reports to the Assistant Dean for Workforce, Career Development and Apprenticeship Initiatives and is responsible for apprenticeship management as well as the gathering of data for SUNY and grant funded programs. The Apprenticeship and Program Operational Coordinator also provides support to the Continuing Education program staff with the development, delivery. and assessment of education and training programs.

Duties and Responsibilities:

• Responsible for course data maintenance and integrity using the College's management system and the various departmental databases and spreadsheets.
• Maintain all non-credit remedial course data and report to SUNY for reimbursement; remain current with regulations and procedures regarding these courses.
• Provide support on the administrative grants management through coordination of data collection and reporting.
• Act as a liaison between the student, the program specific coordinator and the instructors to streamline support on questions and issues that arise. 
• Notify instructors of attendance records and prepare end of course reminders for instructors.
• Work with students participating in grant-funded programs to determine eligibility and collect student-level data.
• Assist students in applying for FAFSA, Workforce Pell, and Part-time TAP. 
• Act as a liaison between SUNY Central and the College for the reporting of all apprentice and pre-apprentices.
• Support the administrative management through coordination of data collection. and reporting for Continuing Education programs
• Serve as a member of the SUNY team supporting student registration and class attendance and engagement.
• Participate as a member of the College team that assists all students, faculty, staff. and community members coming to the Kingston Center
• Identify and implement current best practices for community college administration relevant to this position
• Other duties as may be determined by the Assistant Dean for Workforce, Career Development and Apprenticeship Initiatives.

Minimum Qualifications:

• Associate Degree or equivalent credentialing and have at least 2 years of experience in a professional administrative role. 
• Experience with databases, strong organizational skills. 
• Excellent written and oral communications skills and interpersonal skills preferred.

Salary:

A starting salary of $43,700 with an excellent benefits package. This position is contingent upon adequate funding.

Additional Information

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 15 holidays which includes 3 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by June 25, 2026 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position: 

• Resume or CV
• Cover letter which discusses your qualifications and interest in the position
• Contact information for 3 professional references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to the SUNY Ulster website for additional campus community information. 

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

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