Accounting Manager

Accounting Manager

The Accounting Manager reports to the Director of Finance and provides support in overseeing the organization's day-to-day accounting operations, monthly close, grant and fund accounting, financial reporting, audit preparation, and compliance. This role serves as the primary internal accounting lead responsible for coordinating and reviewing accounting activities performed by the external accounting team and bookkeeping team and ensuring the accuracy, timeliness, and integrity of the organization's financial records.

The Accounting Manager plays a key role in maintaining strong internal controls, supporting budget and grant monitoring, and helping ensure compliance with nonprofit accounting standards, grant requirements, and organizational policies and procedures.

ALC is the nation's first legal organization focusing on advancing and defending the civil rights of Asian and Pacific Islander (API) communities. Since 1972, ALC has fought for access to affordable housing in San Francisco's Chinatown, litigated high-profile civil rights cases, advocated for the passage of landmark policy changes, and provided an array of services, including community education, advocacy, and direct client representation to further the rights of low-income immigrants and communities of color, across our Housing Rights, Workers' Rights, Immigrant Justice, and National Democracy Initiative programs, and other emerging areas of law.

Key Responsibilities

• Coordinate and manage monthly, quarterly, and annual close processes in collaboration with the Director of Finance and external accounting and bookkeeping teams.
• Support the preparation and review of journal entries, general ledger activity, reconciliations, and other reports prepared by the external accounting team for accuracy and completeness.
• Ensure timely completion of monthly bank and balance sheet reconciliations, and weekly bank deposits, and follow up on outstanding items.
• Maintain the integrity of the chart of accounts, accounting records, and supporting documentation.
• Monitor accounting transactions to ensure proper coding by fund, grant, program, department, and natural account.
• Serve as the primary internal point of coordination for the external bookkeeping team.
• Review outsourced accounting work product, including accounts payable activity, payroll-related entries, reconciliations, and routine close schedules.
• Ensure deadlines, deliverables, and accounting standards are met by external providers.
• Escalate issues, discrepancies, or process concerns to the Director of Finance, as needed.

Financial Reporting & Budgeting Support

• Prepare periodic internal financial reports, including budget-to-actual reports, variance analyses, and other schedules for the Director of Finance and organizational leadership.
• Support the preparation of financial information for leadership, board, finance committee, and program directors as requested by the Director of Finance.
• Assist in identifying trends, variances, and issues requiring follow-up or correction.
• Support the Director of Finance in the annual budget process by preparing schedules and budget-to-actual information.
• Assist with periodic forecasting and monitoring of departmental, program, and grant budgets.
• Support cash flow tracking and short-term financial planning by maintaining relevant schedules and reports for review by the Director of Finance.

Grant and Fund Accounting and Fiscal Compliance

• Maintain accurate accounting for grants and non-granted funds.
• Monitor expenditures against grant and program budgets and help ensure expenses are properly coded, supported, and allowable.
• Support grant billing, reimbursement requests, financial reports, and invoicing for government and private funders.
• Track restricted revenue and expenditures to ensure compliance with donor intent, grant agreements, and funder requirements.
• Work with program and development staff, as needed, to support accurate grant and restricted fund reporting.
• Prepare audit schedules, lead preparation of requested supporting documentation, and coordinate audit requests in collaboration with the Director of Finance and external auditors.
• Support preparation for IRS Form 990, 1099 reporting, and other tax and compliance filings.
• Help ensure compliance with Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, and applicable grant and contract requirements.
• Maintain organized accounting records and supporting schedules to ensure audit readiness throughout the year.

Consultant Contract Management and Internal Controls

• Maintain executed contracts in a centralized system, including managing version control and supporting documentation.
• Ensure that all payments align with contract terms and require appropriate invoice and/or deliverable verification.
• Ensure that a formally approved amendment is obtained prior to processing payments.
• Serves as Finance's point of contact for internally providing contract payment status, as needed, and provides reminders as contract terms approach expiration.
• Help implement, monitor, and strengthen internal controls related to disbursements, receipts, payroll, grant expenditures, and financial reporting.
• Review workflows and identify opportunities to improve efficiency, documentation, and consistency in accounting processes.
• Assist in documenting and maintaining accounting procedures and internal process guides.
• Partner with the Director of Finance and the external accounting team to improve finance systems, reporting tools, and accounting workflows.

Other Duties

• Provide financial information and support to internal stakeholders, as assigned.
• Participate in cross-functional projects related to finance, compliance, systems, or operational improvement.
• Perform other related duties, as assigned by the Director of Finance.

Desired Qualifications

• Bachelor's degree in Accounting or related field
• Minimum of five (5) years of progressively responsible non-profit accounting experience.
• Strong knowledge of GAAP and general accounting principles.
• Experience in state and local grant administration.
• Experience with creating and monitoring organizational budgets.
• Experience with nonprofit fund accounting, restricted funds, and grant tracking.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Strong written and verbal communication skills.
• Demonstrated experience evaluating internal controls.
• Proficient user of Microsoft Office applications including Word, Excel, and PowerPoint.
• Familiarity with Google Suite and Microsoft SharePoint
• Experience with ADP or equivalent payroll service as well as QuickBooks and/or other accounting software.

Preferred Qualifications

• Experience with government grants, contracts, and reimbursement-based funding.
• Experience reviewing or coordinating outsourced bookkeeping or accounting services.
• Familiarity with IRS Form 990, 1099 reporting, and nonprofit audit processes.
• Experience with QuickBooks Online, BILL, payroll platforms, and related accounting systems.
• Knowledge of internal controls and accounting process improvement.

Application Process

Interested candidates should submit via BreezyHR the following:

(1) A Cover letter

(2) Resume

(3) Writing sample (no more than 5 pages)

(4) Three professional references (including one direct Manager reference)

Asian Law Caucus is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including HIV, cancer and genetic characteristics), genetic information, marital or domestic partner status, reproductive health decision-making, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions) gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim and survivor status, political affiliation, height, weight, or any other status protected by federal, state, or local laws.