HR Systems Specialist

HR Systems Specialist

The HR Systems Specialist is responsible for the administration, optimization, and support of Human Resources systems. This role ensures data integrity, system functionality, and accurate reporting across platforms, while driving continuous improvements and supporting key HR processes organization-wide.

Benefits:

• Health Insurance starting your first day
• 401k plan including employer match
• Competitive Time Off Benefits
• Salary range: $49,440.80 - $56,547.77 annually

Responsibilities:

HR Systems & Data Integrity

• Assist in the administration and ongoing management of HR systems ensuring data accuracy, system functionality, and user support.
• Maintain accurate and complete employee data, ensuring integrity, consistency, and compliance with data protection standards
• Perform routine data audits and reconciliations to validate employee records, employment changes, and system outputs
• Ensure system accuracy following upgrades, patches, configuration updates, and pay policy changes
• Manage HRIS security roles and permissions, ensuring appropriate user access and confidentiality

Reporting, Analytics & Insights

• Develop, maintain, and distribute standard and ad hoc reports using HRIS and system reporting tools, Excel, and business intelligence platforms
• Analyze data trends and provide actionable insights to support decision-making
• Create audit reports related to workforce data, time management, and HR processes

System Optimization & Projects

• Lead and support HR Systems-related projects from planning through implementation, coordinating internal and external stakeholders
• Identify opportunities for system and process improvements; recommend and implement solutions
• Collaborate with leadership to enhance HR systems, reporting capabilities, and workflows
• Document HR system processes, workflows, and standard operating procedures to support consistency and knowledge transfer

Benefits, Payroll & Compliance Support

• Audit benefit enrollment and change processes to ensure alignment between HRIS data and vendor records; resolve discrepancies
• Calculate and validate employee time-off accruals and separation payouts based on system rules and policies
• Review leave of absence records to ensure accurate pay, labor allocations, and system configuration
• Partner with Payroll and Finance to ensure accurate data flow and system outputs

Training, Support & Cross-Functional Collaboration

• Serve as the primary point of contact for HR systems support, troubleshooting, and user inquiries
• Deliver HR systems training and create user documentation; support onboarding and ongoing employee training in partnership with Organizational Development
• Act as liaison between Human Resources, Payroll, and IT to ensure effective system functionality and communication
• Support HR processes including recruitment, onboarding, performance management, and goal tracking

Technology & Innovation

• Maintain knowledge of HR systems technologies and trends to continuously improve system capabilities
• Evaluate and apply AI-enabled tools to enhance reporting, data analysis, and operational efficiency while maintaining data privacy and compliance

Working Conditions and Physical Demands:

• Normal office environment;
• Occasional travel throughout organization;
• Tasks require visual perception and discernment;
• High level of attention to detail and data accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong interpersonal and communication skills; ability to collaborate across teams
• Proficiency in Microsoft Office (especially Excel); experience with reporting and BI tools preferred
• Ability to maintain confidentiality and handle sensitive information
• Communicating with the employees/management/public frequently;
• Constant use of computer and phone;
• Occasionally necessary to bend for filing and storing and to reach for files and shelves;
• Able to occasionally lift/carry up to 15 lbs. unassisted.

Requirements:

• Combination of experience and education normally represented by a Bachelor's Degree in Business, Computer Science, Human Resources, or a related field with 2-4 years of experience with HRIS, project and/or database management.
• Experience with UKG Pro or UKG Ready is highly desirable.
• Experience with Learning Management Systems (LMS) preferred.
• Demonstrated ability to perform analysis and translate business needs to create solution requirements documentation.
• Analytical thinker, problem solver, change advocate, critical thinking skills, effective trainer, and training materials development skills.
• Demonstrated critical thinking, and ability to analyze large amounts of data to translate data for drawing conclusions and making recommendations to management.
• Demonstrated attention to detail and precision with data.
• Detail-oriented with strong organizational and time-management skills.
• Must have the ability to build relationships, earn confidence, and collaborate.
• Ability to handle work of a confidential nature, prioritize assignments with a proven ability to multi-task, and work with minimal supervision.
• Strong interpersonal skills, customer-centric, team player, excellent oral and written communication skills, solid organizational skills
• Strong skills in Microsoft Office (Word, Excel, PowerPoint)
• Final applicant is required to be fingerprinted and to complete all background checks.

Catholic Charities, Diocese of Cleveland