Bookkeeping and Administrative Coordinator

Location: Virginia Beach, VA

Pay: $26-$31/hour (based on experience)

Join a Growing Local HVAC & Electrical Company

Mechollage is a veteran-owned, locally owned HVAC and Electrical services company proudly serving the Virginia Beach area since 2009. As we continue to grow, we are looking for a dependable and organized

Bookkeeping and Administrative Coordinator to help support our day-to-day operations.

This role is ideal for someone who enjoys variety, takes ownership of their work, and can independently manage administrative, bookkeeping, and operational responsibilities. You'll play an important role in keeping our office organized, supporting our technicians and leadership team, and helping our business run efficiently.

What You'll Do

• Manage bookkeeping activities, including accounts payable, accounts receivable, and vendor payments
• Process customer payments, prepare deposits, and assist with account reconciliation
• Handle invoicing for service work, installations, and time & material projects
• Support payroll processing, timekeeping, and payroll record management
• Maintain accurate job files, billing records, and operational reports
• Assist with customer account setup, financing paperwork, and collections follow-up
• Coordinate onboarding paperwork, scheduling, and system setup for new technicians
• Maintain organized digital and physical filing systems
• Support office operations, correspondence, and administrative tasks as needed
• Assist with fleet administration, including vehicle maintenance schedules, inspections, registrations, and records
• Help improve processes and keep day-to-day operations running smoothly

What We're Looking For

• QuickBooks proficiency required
• Previous bookkeeping, office administration, or business operations experience preferred
• Strong organizational skills and attention to detail
• Comfortable managing multiple priorities and deadlines
• Enjoys working with numbers, systems, and data
• Strong computer skills and ability to learn new software
• Professional communication and customer service skills
• Ability to work independently and take initiative
• High school diploma or GED required; additional experience or education a plus

Why Join Mechollage?

• Competitive pay: $26-$31/hour
• Stable position with a growing, locally owned company
• Opportunity to make a direct impact on business operations
• Variety in your day - no two days are exactly the same
• Work with a team that values reliability, organization, and accountability

If you're someone who enjoys keeping things organized, solving problems, and being the person others rely on to keep operations moving, we'd love to hear from you.