Patient Scheduler

Senior Hospital Scheduler

Bellingham, WA | Administrative/Non-Clinical Support | Full Time

Posted today | Apply before September 15, 2026

Description

Full-Time | 1.0 FTE | Day Shift

PeaceHealth is looking for an experienced healthcare scheduling professional who thrives in a fast-paced environment, excels at coordinating complex workflows, and enjoys being the critical link that keeps patient care moving forward.

As a Senior Hospital Scheduler, you'll play a vital role behind the scenes, ensuring patients receive timely care while supporting physicians, nurses, technologists, and procedural teams across multiple departments. Your expertise in scheduling, coordination, and problem-solving will directly contribute to operational excellence and an exceptional patient experience.

Compensation: $23.97 - $36.00 per hour, based on experience.

This position is represented by a collective bargaining agreement. Multiple openings may be available.

Why Join PeaceHealth?

At PeaceHealth, scheduling is more than managing calendars. It's about orchestrating the people, resources, equipment, and information necessary to deliver outstanding patient care.

In this highly visible role, you'll work closely with physicians, surgical teams, nursing departments, imaging services, and community medical offices to help ensure every procedure is accurately scheduled and every patient arrives prepared for care.

You'll be empowered to:

• Coordinate complex surgical and procedural schedules across multiple service lines
• Serve as a key communication hub for providers, caregivers, and patients
• Solve scheduling challenges and resource conflicts before they impact care
• Contribute to efficient patient flow and operational success
• Work with experienced clinical and administrative teams in a mission-driven healthcare environment

What You'll Do

As a Senior Hospital Scheduler, you'll be responsible for ensuring the seamless coordination of procedures, resources, and patient appointments across the organization.

Key responsibilities include:

• Scheduling surgical and procedural cases across multiple departments and service lines
• Creating and maintaining daily schedules to maximize provider and department efficiency
• Identifying scheduling conflicts and collaborating with leadership to implement solutions
• Coordinating equipment, room availability, and staffing resources required for procedures
• Managing cancellations, reschedules, and schedule adjustments in real time
• Communicating with physician offices, nursing units, and external healthcare organizations to coordinate patient care
• Supporting patients and families through pre-procedure scheduling and preparation processes
• Gathering, organizing, and maintaining procedural documentation and patient records
• Performing data entry and documentation within multiple healthcare information systems
• Serving as a primary resource for internal and external scheduling inquiries

What Makes You Successful

You're a highly organized professional who can confidently manage competing priorities, adapt to changing situations, and maintain accuracy in a fast-paced healthcare environment.

You excel at:

• Critical thinking and problem-solving
• Building strong relationships with providers and caregivers
• Managing multiple schedules, deadlines, and priorities simultaneously
• Delivering exceptional customer service
• Maintaining attention to detail while working independently
• Communicating clearly and professionally with diverse stakeholders

Qualifications

Required

• Scheduling and health records experience in a hospital or healthcare setting
• Strong communication skills, both written and verbal
• Experience working in a fast-paced, deadline-driven environment
• Excellent organizational and problem-solving skills
• Proficiency with Microsoft Office applications and healthcare scheduling systems
• Working knowledge of staffing office systems and customer service principles

Preferred

• Two or more years of office, administrative, scheduling, or healthcare support experience
• College-level secretarial training, office management coursework, or equivalent experience
• Medical terminology knowledge
• Experience with CareCast, ImageCast, Outlook, Word, Excel, Picis, or related healthcare systems

PeaceHealth Benefits

We believe exceptional caregivers deserve exceptional support. That's why we offer a comprehensive benefits package designed to support your physical, emotional, financial, social, and professional wellbeing, including:

• Medical, dental, and vision coverage
• Competitive retirement benefits with employer contributions and matching opportunities
• Generous paid time off
• Employer-paid life and disability insurance
• Tuition reimbursement and continuing education assistance
• Wellness programs and resources
• Expanded Employee Assistance Program and mental health support

Make an Impact Every Day

If you're an experienced healthcare scheduler who enjoys coordinating complex operations, supporting care teams, and ensuring patients receive seamless access to care, we'd love to hear from you.

Apply today and bring your scheduling expertise to a team dedicated to improving the health and wellbeing of the communities we serve.