STAFF ASSISTANT I

Staff Assistant I

With almost 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California with over 100,000 employees in 39 departments, we provide vital and diverse public services like law enforcement, property assessment, public health protection, water conservation, and cultural activities.

The County has more than 2,100 different job types, offering a lifetime of opportunities and careers! We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. Join us and discover one of the strongest public-sector benefits packages in the county with a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate to reach your fullest personal and professional potential.

Essential Job Functions

• Analyzes and makes recommendations to the unit manager for the resolution of problems of work procedure and space allocation; and participates in the implementation of changes resulting from recommendations as needed.
• Prepares reports and projections of workload and staffing for the manager of the unit.
• Coordinates and resolves problems between the unit served and departmental housekeeping, payroll, personnel, and reproduction services.
• Has responsibility for evaluating, ordering, maintaining, loaning, and inventorying supplies and equipment, and for resolving procurement problems with the departmental supply officer.
• Supervises clerical personnel with responsibility for assigning and reviewing work, orientation, training, development and evaluation of work performance.

Requirements

Requirements to qualify: At least one year of experience in one of the following:

• Performing entry-level administrative analytical work to assist in evaluating operations, policies, procedures, budgets, personnel matters, programs, or organizational issues at the level of Administrative Aid * or higher, -OR-
• Providing secretarial support to a senior executive, department/organization head, or manager of a major division, bureau, section, or organizational unit within a large and complex organization at the level of Secretary III ** or higher, -OR-
• Supervising at least 3 staff, including assigning and reviewing work, coordinating assignments, training employees, evaluating performance, and other supervisory duties at the level of Supervising Clerk *** or higher

Important note on at the level of: You may still qualify even if your job title isn't exactly the same as those listed. What matters is that your experience is at a similar level meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

Special Requirements Information: If you performed work that differs from the duties described in your class specification and believe you qualify for this opportunity, please provide verification via official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification within 7 calendar days from the last day of filing. Employees do not need to submit such verification if they hold or have held a position that regularly performs functions in alignment with the requirements. No withhold will be allowed. Required experience must be fully met by the last day of filing and clearly indicated on the application.

Physical Class: Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

Our Assessment Process: Once we have identified that you meet our requirements, an invitation regarding the following assessment processes will be sent:

This examination will consist of multiple-choice and/or simulation assessments, weighted 100%, assessing:

• Professional Potential
• Achievement
• Coping with Uncertainty
• Responsibility
• Working to High Quality Standards
• Willingness to Learn
• Working Relationships
• Analyzing Information
• Learning Quickly
• Generating New Ideas
• Using Time Efficiently
• Adapting to Change
• Deductive Reasoning
• Reading Comprehension

Applicants must receive a passing score of 70% or higher on the assessment to be added to the list.

Exam Review: The multiple-choice and/or simulation assessments are not reviewable by candidates per Civil Service Rule 7.19.

Transfer of Test Components: If you have taken identical components recently for other exams, your responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.

Test Preparation: We provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

Eligibility and Vacancy Information: Applicants who passed the assessment are placed on a list in the order of their score group for a period of six (6) months. We will use this list to fill vacancies as they occur.

Application and Filing Information: We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates. Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed. We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for rescheduling an exam part. Register the domains below as approved senders to prevent email notifications from being filtered as spam/junk mail.

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New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to governmentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

Social Security Information: Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

Computer and Internet Access at Public Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

No Sharing of User ID and Password: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

Anti-Racism, Diversity, and Inclusion (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Testing Accommodations: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Testing Accommodations Coordinator Email: TestingAccom