Accounts Payable Associate

Accounts Payable II

Purpose: The Accounts Payable II is an entry-level position responsible for performing essential administrative duties to support accounts payable processing. Competent in several phases of an operation. Requires instruction and guidance and refers problems to others. Develops solutions to problems of limited scope.

Responsible for:

• Assisting with the set up of yearly Accounts Payable (AP) accounts.
• Assisting with the inspection of purchase orders, proofs of delivery for accuracy.
• Assisting with filing and record keeping for invoices and support documentation as required.
• Filing, copying, faxing, maintaining files, and performing other basic administrative duties related to the Accounts Payable Service Center as assigned.
• Reconciling and reviewing statements for minor vendors.
• Accessing financial data within AS400 and internal software systems to answer general questions as well as those related to specific accounts.
• Performing data entry functions within accounting software systems
• Classifying, recording and summarizing numerical and financial data as required.
• Gaining a working knowledge of M.C. Dean's policies and procedures regarding purchase orders, subcontracts and invoices.
• Assisting Accounts Payable staff with clerical duties as needed
• Participating in training activities for AP Online and AS400 which is administered by the Accounts Payable Supervisor.
• Participating in Excel Level II training
• Participating in the "AP Processes Mentorship Training Program" which is administered by an assigned Accounts Payable II staff member.
• Participating in division and department overview training as administered by the Accounts Payable Supervisor.

Job Requirements:

• 2-3 years of accounts payable processing experience along with demonstrated ability to utilize MS Excel Level 1 and MS Word with a high school degree or GED
• Must have strong attention to detail and strong organization skills.

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.