Accounts Payable/Payroll Specialist

Payroll And Accounts Payable SpecialistThe Odyssey Preparatory Academy is seeking a Payroll and Accounts Payable Specialist to facilitate two current part-time positions into one, well-rounded, vital addition to our team. Our ideal candidate will have strong customer service skills, be collaborative, inquisitive, a problem solver, and be a positive addition.Job Responsibilities:Payroll SpecialistResponsible for full-cycle processing (bi-weekly) utilizing ADP PayrollExamine payroll data reports and review the downloaded information for completenessExcellent communication skills to interact and effectively exchange critical data with HR personnelCollect and maintain payroll data such as garnishments, PTO, and benefit deductionsReconcile monthly Balance Sheet liability and Income Statement payroll expense tax accountsReconcile quarterly 941 and annual 940 against ADP dataProcess annual W2 and W3Assist with quarterly and year-end processesParticipate in system upgrades and assist with any testing requiredCompile internal management reports from payroll system software as requestedPerform other payroll related duties or projects as assignedActively answer questions and follow up on details regarding employee changes and standings with our HR teamProvide support to HR department regarding ADP employee files and related documentsEffectively use open communication skills to interact and exchange critical data with HR personnelUse professional communication skills to email and speak to employees regarding pay questionsPeriodically evaluate the job procedures at a high level to maintain the workflow/process in the most efficient and effective way possibleMaintain confidential communication with staff and community members regarding sensitive informationAccounts Payable SpecialistExecute full-cycle accounts payable process, enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application in a timely mannerProcess weekly disbursements (checks and ACH)Match documents for payment, and ensure correct general ledger codingUtilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies and issuesManage vendor W9 dataPrepare, review and send 1099M and 1099NEC annuallyReconcile vendor statements, research, and resolve issues with vendorsReceive, stamp, sort and prioritize incoming accounts payable mail on a daily basisPrepare checks and remittance documentation for mailing and distributionMaintain and create documentation files for payable activitiesFacilitate internal and external audits as neededSort, log, scan, and file invoices, checks, and other documentsComplete special projects on an as-needed basisKnowledge of month-end accrual processExperience with QuickBooks Online accounting software and Bill.com (preferred but not required)General Knowledge of:Accounts Payable (3-way match)Accounts Payable month-end accrualsGeneral Ledger accounts (general understanding of expense coding)Knowledge/Skill Set:ADP (required) 1 – 2 yearsExcel (intermediate level)General Leger accounts (general understanding on expense coding)Open to learn new skillsAttention to detailEnthusiastic attitudeMaintain confidential communicationKnowledge of payroll laws and regulationsExcel - intermediate knowledge (pivot tables, v-lookup, preferred but not required)Ability to work unsupervisedCritical thinking skillsOpen to learning new skillsCan do/enthusiastic attitudeJob Information/Benefits:Associates, Bachelors or equivalent job experienceFlexible remote/in person split outside of payroll datesHealth insurance, 10 days sick/ptoYear-round schedule