Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to support a busy team in Osterville, Massachusetts. This Long-term Contract opportunity is ideal for someone who can take ownership of the payables process, maintain accuracy across financial records, and work effectively in a fully onsite environment. The position offers consistent Monday through Friday hours and the potential for longer-term continuity based on business needs and performance.

Responsibilities:
• Manage the complete accounts payable cycle, from receiving vendor invoices through final payment processing and document retention.
• Review and assign proper general ledger coding to invoices to ensure accurate financial reporting and expense tracking.
• Coordinate invoice approvals with internal stakeholders and enter finalized transactions into the accounting system in a timely manner.
• Process vendor payments through checks and ACH transactions while following internal controls and payment schedules.
• Reconcile accounts payable activity, investigate discrepancies, and resolve outstanding issues with vendors or internal departments.
• Assist with month-end and year-end close activities by preparing payables data, supporting reconciliations, and maintaining organized records.
• Generate accounts payable reports for leadership to provide visibility into payment activity, aging, and outstanding obligations.
• Build and maintain strong vendor relationships by responding to inquiries, addressing payment concerns, and ensuring account details remain current.• At least 5 years of hands-on accounts payable experience, including independent ownership of the full AP process.
• Strong knowledge of invoice coding, account allocation, and high-volume invoice processing.
• Experience handling vendor payments through both check runs and ACH transactions.
• Ability to work accurately with approvals, payment deadlines, and detailed financial records.
• Comfortable supporting month-end and year-end accounting activities related to payables.
• Strong communication skills for working with vendors, managers, and internal finance teams.
• Proven ability to stay organized, prioritize tasks, and manage a full onsite schedule Monday through Friday.