Accounts Payable Specialist

Job Description

Key Responsibilities:

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Vendor Master Management

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• Manage the end-to-end supplier onboarding process, including new supplier setups, changes, and deactivations.
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• Validate supplier information including legal business names, tax identification numbers, foreign tax identification numbers (FTINs), banking information, remit-to addresses, etc.
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• Ensure supplier data is complete, accurate, and compliant with company policies and internal controls.
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• Perform periodic vendor master audits to identify duplicate, inactive, or inaccurate supplier records.
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• Maintain supporting documentation and approval records in accordance with audit and retention requirements.
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• Perform third-party risk assessments and supplier due diligence reviews and escalate identified risks to appropriate Compliance or Risk teams.
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Tax Compliance & Reporting

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• Collect, review, and maintain tax documentation including:
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• W-9 forms, W-8BEN, W-8BEN-E and other applicable forms
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• Validate tax classifications and reporting requirements.
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• Ensure supplier setup data supports accurate withholding and information reporting requirements.
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Global Banking & Payment Information Management

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• Review and validate domestic and international banking information.
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• Understand banking requirements for multiple countries and payment formats.
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• Verify and maintain IBANs, SWIFT/BIC codes, routing numbers, sort codes and country-specific banking formats
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• Support payment-related investigations and supplier inquiries.
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Process Improvement & Project Support

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• Identify opportunities to improve supplier onboarding, compliance reviews, and vendor maintenance processes.
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• Develop and document standardized procedures and process controls.
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• Participate in system implementations, upgrades, and process transformation initiatives.
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• Lead or support projects related to vendor master governance, compliance, automation, and operational efficiency.
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• Create reporting and metrics to monitor vendor master quality and processing effectiveness.
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Cross-Functional Accounts Payable Support

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• Provide backup support for Accounts Payable operations as business needs require.
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• Assist with invoice processing, supplier inquiries, payment processing, month-end activities, etc.
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• Backup support with Concur expense reporting administration and employee inquiries.
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Required Qualifications

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• 3-5+ years of experience in:
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• Vendor Master Management and Supplier Onboarding
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• Accounts Payable
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• Experience maintaining supplier master data within an ERP system.
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• Working knowledge of W-9 and W-8 tax documentation.
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• Experience supporting or participating in 1099 reporting processes.
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• Knowledge of domestic and international banking requirements.
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• Strong Microsoft Excel skills and data analysis capabilities.
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• Excellent organizational and problem-solving skills.
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• Ability to manage multiple priorities while maintaining a high level of accuracy.
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Preferred Qualifications

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• Experience within the financial services industry.
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• Experience with Oracle Fusion or other major ERP platforms.
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• Familiarity with SOX controls and audit requirements.
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• Experience participating in process improvement and automation initiatives.
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