Office Assistant | Industries Specialist 1

Office Assistant | Industries Specialist 1

Full Time | Permanent

Location: Stafford Creek Corrections Center | Aberdeen, WA

Salary Range: $4,320 - $5,812 Monthly

This is not a telework eligible position. The candidate of choice must work in the Stafford Creek Corrections Center during all scheduled working hours.

Correctional Industries (CI) is dedicated to maintaining and expanding incarcerated individual work training programs that develop marketable job skills, promote positive work habits, and support the Department of Corrections' mission while reducing taxpayer costs. Through these programs, CI provides meaningful work experiences that prepare incarcerated individuals for successful reentry into the workforce and their communities.

The Industries Specialist 1 | Office Assistant plays a vital role in supporting our mission by delivering exceptional customer service to Correctional Industries customers while providing hands-on skills training and work guidance to incarcerated workers. The candidate of choice will help ensure the efficient operation of assigned programs and work activities while fostering a professional environment that emphasizes accountability, teamwork, safety, and quality performance.

This position requires strong communication and interpersonal skills, a commitment to customer service, and the ability to balance operational needs with workforce development objectives. Through daily interactions and instruction, the incumbent will contribute to preparing incarcerated individuals for future employment opportunities while supporting the overall success of Correctional Industries programs.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

Duties

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Office Assistant, some of your duties will include:

• Acts as Office Assistant for Business Office at SCCC which could include:
  • Assisting Business Manager to oversee the procure-to-pay process, ensuring all purchase orders are issued and delivered on time
  • Reviewing purchase requisition for accuracy Track processed orders, managed vendor discrepancies, and proactively followed up on outstanding shipments to guarantee on-time deliveries
  • Monitoring a shared inbox and corresponded with vendors to confirm pricing, track deliveries, and resolve shop or customer inquiries
  • Auditing accounting batches for accuracy and request supplementary documentation from vendors or customers to ensure complete financial records
  • Utilizing approved CI programs on OSN and state computer to complete tasks
• Assisting the Logistics Supervisor
• Assisting the Customer Service/Operations/Production Manager
• Ensuring control and security of Incarcerated workers in accordance with DOC policy
• Other work as assigned

Qualifications

What we need (required qualifications):

• High school graduation or equivalent
• One year working in an office or administrative work
• Strong with Microsoft Office products
• Ability to articulate clearly via phone, email, and in person

What will make your application stand out (preferred qualifications):

• Two (2) years of documented experience in LEAN principles and implementation
• Associate degree from colleges and universities whose accreditations are recognized by the U. S. Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA) in Accounting, Inventory, Business Administration or closely related field
• Excellent oral and written communication
• Experience in training and teaching others
• Sales Experience
• Experience working in a Correctional setting

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit
• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from and Until this documentation is provided, you will not be selected to move forward in the hiring process.

Telework Details

This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working