HR Coordinator

Role: HR Coordinator
Location: Valhalla, NY (100% in-office)
Compensation: $52-55K

We're looking for a motivated and organized HR Coordinator to support our recruitment team and help keep day-to-day operations running smoothly. If you're someone who enjoys working with people, stays on top of the details, and thrives in a busy environment — this role is a great fit. You'll be the connective tissue between candidates, hiring managers, and the broader HR team, making sure every step of the hiring process feels professional and effortless.

What You'll Do

• Guide candidates through a positive, seamless experience from first contact to their first day
• Accurately process new hire paperwork for both internal and external applicants
• Schedule HR and Occupational Health appointments and make sure onboarding documents are ready to go
• Be a reliable, friendly point of contact for candidates, hiring managers, and leadership
• Verify candidate credentials and licenses
• Run background checks (SEL, SCR, CHRC, and others as needed) and conduct reference checks
• Share clear, helpful information about benefits, PTO, and retirement plans (Union and Nonunion)
• Build solid working relationships with hiring managers, departments, and university partners to support recruiting across all facilities
• Help recruiters with prescreening, interview scheduling, and hiring events
• Keep candidate data accurate and up to date in our applicant tracking system (HealthCare Source)
• Stay current on Pre-Employment Guidelines and ensure compliance with State and Federal regulations
• Jump in on special projects and other duties as needed

What We're Looking For

• Strong written and verbal communication skills, with the ability to explain data and findings clearly
• Comfortable managing multiple priorities and shifting gears when needed
• Detail-oriented with solid problem-solving and critical thinking skills
• Able to work independently and collaborate well with colleagues across departments
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Access, and Outlook)