Legal Secretary | Litigation Practice

Key Responsibilities Maintain a consistent in-office presence to foster collaboration, cross-training, and workflow efficiency. Act as a primary liaison for client communications and meeting coordination. Manage administrative tasks including time and expense entry, billing support, new matter openings, and preparation of client presentations. Draft, proofread, and format litigation documents (pleadings, motions, subpoenas, discovery, correspondence), ensuring compliance with court and firm standards. Organize and maintain case files (both electronic and hard copy), monitor deadlines, and track court dates. Coordinate state and federal court filings, demonstrating expertise in relevant procedures and documentation requirements. Assist in discovery, document production, and manage e-discovery projects, including vendor coordination. Support attorneys with accurate timekeeping, billing code application, rate adjustments, and expense reporting. Handle complex scheduling, travel arrangements, calendar management, and deadline tracking. Work overtime as required to meet litigation and client demands. Required Skills & Proficiencies Expert knowledge of state and federal e-filing systems and court rules. Proficiency with legal administrative tools such as Intapp Time, Chrome River, iManage , and document comparison software. Advanced skills in Microsoft Word, Outlook, Excel, PowerPoint , and other legal‑specific software. Excellent command of grammar, punctuation, and legal formatting standards. Strong multitasking, organizational, and interpersonal communication skills. Demonstrated ability to thrive in a high-volume, fast-paced litigation environment. Collaborative team player with a proactive, client-focused mindset. Qualifications Minimum of 8 years of experience supporting litigation attorneys. Associate's or Bachelor's degree preferred. Notary certification is a plus. #J-18808-Ljbffr MDAEdge