Legal Secretary

2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. This range is provided by The Phoenix Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $90,000.00/yr - $120,000.00/yr Direct message the job poster from The Phoenix Group Principal Recruiter at The Phoenix Group Our client, a global law firm, is seeking a Legal Secretary (Litigation) to join their team in LA! About the Role As a Legal Secretary, you’ll play a vital role in supporting attorneys and fostering strong client relationships by delivering high-quality administrative and legal support. This position requires a deep understanding of firm procedures, legal practices, and specific client needs to ensure efficient and personalized service. Key Responsibilities: Prepare, edit, and proofread a wide range of legal documents and correspondence with accuracy. Maintain and update client and matter records, communication lists, and contacts. Manage scheduling and appointments using Outlook. Handle daily time entry tasks, including inputting, proofreading, and closing timenotes. Use Intapp to open new matters, prepare engagement letters, and process conflict checks. Support billing operations in 3E by working with attorneys and accounting to edit prebills, generate reports, and issue final invoices. Coordinate meetings, conference calls, and travel arrangements. Process expense reimbursements, invoices, and check requests. Provide litigation support throughout a case lifecycle—from initiation to trial or settlement. Assist in managing case files, document organization, court filings, depositions, and trial preparation. Collaborate with paralegals on auditor responses and opinion letters. Maintain professional client communications and uphold service excellence. About You Education: High school diploma required; associate’s degree preferred. Experience: At least 3 years of recent legal secretarial experience, ideally in a large law firm; strong litigation background is essential. Technical Skills: Proficient with MS Office (Word, Excel, PowerPoint, Outlook), Mac Pac, and legal billing software such as 3E; familiarity with databases and time tracking tools. Soft Skills: Strong organizational and attention-to-detail skills, excellent written and verbal communication, and the ability to build strong relationships with colleagues and clients. Teamwork: Collaborative, client-focused, and committed to supporting team members and firm goals. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment. Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative and Legal Industries Legal Services and Law Practice Referrals increase your chances of interviewing at The Phoenix Group by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified about new Legal Secretary jobs in Los Angeles, CA . Los Angeles, CA $60,000.00-$240,000.00 2 weeks ago Los Angeles, CA $4,244.00-$5,581.00 7 hours ago Administrative Assistant, Docs & Animation Awards Los Angeles, CA $60,000.00-$240,000.00 2 weeks ago Culver City, CA $43,100.00-$92,300.00 1 day ago Los Angeles County, CA $22.00-$23.00 2 weeks ago Culver City, CA $43,100.00-$92,300.00 4 days ago Los Angeles, CA $65,000.00-$100,000.00 2 weeks ago Monrovia, CA $75,000.00-$100,000.00 4 weeks ago Los Angeles County, CA $20.00-$25.00 3 weeks ago Culver City, CA $43,100.00-$92,300.00 9 hours ago Beverly Hills, CA $38.00-$45.00 21 hours ago Burbank, CA $71,000.00-$95,100.00 5 days ago Los Angeles, CA $75,000.00-$95,000.00 3 weeks ago Administrative Assistant, Enterprise Operations Los Angeles, CA $60,000.00-$240,000.00 2 weeks ago Legal Administrative Assistant- Century City Los Angeles County, CA $70,000.00-$110,000.00 2 weeks ago Administrative Assistant, Experience Design (XD) Los Angeles, CA $60,000.00-$240,000.00 2 weeks ago Los Angeles County, CA $80,000.00-$105,000.00 2 weeks ago Junior Legal Assistant - Commercial Litigation Burbank, CA $62,157.00-$115,434.00 3 hours ago West Hollywood, CA $45,000.00-$50,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr