IT Manager

IT Manager

Trump International Beach Resorts - Sunny Isles Beach, FL 33160

Overview

Position Type Full Time Job Shift Any Education Level Not Specified Category Information Technology

Description

SUMMARY:

The IT Manager is responsible for the continuous, reliable, and secure operation of all technology systems within a 24/7 luxury hospitality environment. This role demands a highly responsive, service-driven professional who manages daily IT operations, supports staff and guests, and resolves time-sensitive issues with urgency and professionalism. Must possess the ability to research, evaluate, recommend, and implement best practices. Demonstrate enthusiasm and commitment toward the job and the mission of the company. Will interact professionally with staff at all levels of the organization and hotel guests. Possess a high level of interpersonal skills to handle sensitive and confidential information and situations. The ideal candidate demonstrates strong ownership, operational discipline, and a proactive approach to system monitoring, incident prevention, and continuous improvement in a mission-critical setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)

• Ensure uptime and performance of all critical hotel systems, including PMS, POS, PBX, network infrastructure, guest-facing technologies and back-of-house operational systems
• Monitor system health, network performance, and security alerts proactively
• Respond immediately to outages or service interruptions, minimizing downtime
• Provide on-call escalation support for incidents impacting operations or guest experience
• Communicate proactively with department heads and leadership during incidents, providing clear status updates, estimated restoration times (ETA), and post-incident summaries
• Maintain and enforce Service Level Agreements (SLAs) by system criticality: Critical systems (PMS, POS, PBX, network); High priority systems (email, printing, telephony).
• Serve as the primary point of contact between IT and all hotel departments during system disruptions, ensuring transparent and timely communication throughout the resolution process
• Escalate unresolved incidents to senior leadership and/or third-party vendors with full documentation, including timeline, impact assessment, and recovery steps taken
• Conduct post-incident reviews (PIR) to document root cause, corrective actions, and preventive measures, sharing findings with relevant stakeholders and leadership
• Maintain a structured incident log and communication trail for all critical events, supporting accountability and continuous improvement across the organization
• Daily IT Operations & Support
• Deliver hands-on support for end-user systems including computers, mobile devices, printers, POS terminals, and telephony
• Support all hotel departments (Front Desk, F&B, Housekeeping, Events, IRD, etc.)
• Perform daily system checks, backup validation, and operational readiness reviews
• Install, configure, maintain, and replace IT equipment (servers, computers, phones, and peripherals)
• Troubleshoot hardware, software, and network issues; perform repairs and Moves/Adds/Changes (MACs)
• Coordinate with Finance/Accounting for purchase order approvals and invoice reconciliation
• Manage vendor relationships to optimize pricing, functionality, and issue resolution
• Maintain IT asset inventory, warranty records, and hardware refresh planning
• Perform daily server health checks and uptime verification across all critical systems, ensuring continuous availability and prompt identification of any degradation or failure
• Review Windows Event Logs daily for errors and warnings across servers, domain controllers, and critical applications, escalating any anomalies that may impact operations
• Full management over CCTV surveillance systems, in-room entertainment (IPTV), landing page and captive portal support, digital signage system, door lock systems and guest Wi-Fi.
• Information Security & Cybersecurity
• Ensure all endpoints maintain up-to-date antivirus and anti-malware protection managed via Microsoft Defender and MS Security Portal
• Administer and monitor Barracuda Email Security Gateway, including spam filtering rules, quarantine management, email threat analysis, and policy enforcement
• Review Barracuda message logs regularly to identify phishing attempts, spoofing, and malicious attachments before they reach end users
• Manage and align email security policies across Barracuda and Microsoft Exchange/Exchange Online
• Monitor and maintain security across Microsoft 365 services (Exchange Online, SharePoint, OneDrive, Teams) using Microsoft Defender portal and Microsoft Purview
• Conduct routine reviews of Azure Active Directory / Entra ID sign-in logs, conditional access policies, and MFA enforcement to detect unauthorized access attempts
• Manage Microsoft Secure Score, tracking improvements and implementing recommended security configurations across the tenant
• Perform periodic audits of user accounts, permissions, and privileged access to enforce least-privilege principles across Active Directory and Microsoft 365
• Monitor firewall rules, VPN access logs, and intrusion detection systems on a regular basis
• Maintain and validate backup and disaster recovery procedures, ensuring recoverability of critical systems and data
• Conduct regular vulnerability assessments and coordinate remediation with relevant teams or vendors
• Respond to cybersecurity incidents, including containment, root cause analysis, and post-incident reporting
• Educate staff on cybersecurity best practices, phishing awareness, and safe technology use
• Help Desk & Service Quality
• Manage and prioritize support requests through a ticketing system
• Improve first-call resolution rates and build a documented knowledge base
• Maintain clear communication with end users to promote technology understanding
• Escalate and coordinate complex issues with third-party vendors as needed

Qualifications

QUALIFICATIONS REQUIREMENTS: To perform this job, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree in Computer Science, MIS, or related field preferred

• 8+ years of IT management or network administration experience with leadership responsibilities

• Strong knowledge of LAN environments, client-server architecture, Windows Server, and desktop applications

• Experience with Office 365 Admin Center, Active Directory, and Exchange hybrid environments

• Proficiency in firewall management, managed/unmanaged switches, and TCP/IP and Wi-Fi networking

• Working knowledge of Microsoft Defender, Intune, Entra ID, Purview, and Microsoft Secure Score

• Hands-on experience with Barracuda Email Security Gateway administration and log analysis

• Understanding of PCI-DSS compliance requirements in a hospitality or retail environment

• Familiarity with NEC phone systems, analog and digital lines

• Experience with virtualization concepts and virtual environment management (VmWare).

• Knowledge of backup, NAS, and SAN solutions; data recovery skills

• Ability to run network cabling and lift heavy equipment when required

• Hospitality systems experience preferred (SMS PMS, Oracle Micros POS, PBX/Voicemail)

• Salesforce basic experience a plus

• Bilingual English/Spanish a plus

• IT Certifications are a plus, including ITIL, COBIT, CompTIA (A+, Network+, Security+), Microsoft (AZ-900 / 104), and other industry-recognized credentials

LANGUAGE SKILLS:

Bilingual English/Spanish a plus

PERSONAL SKILLS

Highly detail oriented, excellent organizational skills, ability to work well under pressure, strong communication skills, Project management Skills, management, and leadership skills.

WORK ENVIRONMENT

Standard office and technical environment within a hotel setting. The role operates in a fast-paced, 24/7 hospitality environment requiring flexibility and on-call availability. Noise level is generally moderate. Reasonable accommodation will be made for individuals with disabilities.

Noise level in the work environment is usually moderate.

Position – On site – not remotely.