Clarenceville High School Secretary
Oakland Schools
High School Building Secretary / Administrative Assistant
Clarenceville High School
Full-time
In accordance with Master Agreement Level 1 - Union Position
Until Filled
ASAP
52 weeks
High School Diploma
Working knowledge of: Microsoft Windows applications Google Apps for Education Computer word processing software Demonstrate good oral and written communication skills and personal relationship skills Proficient typing skills Skilled proof-reading and office management skills Ability to handle multi-task duties Preferred Knowledge of MI-STAR (Student information database system)
The secretary will:
Be responsible for office communications, which include, but are not limited to, the following examples: Daily school announcements Calendar of events Student handbooks Scheduling Award certificates and programs Correspondence Progress reports, report cards and transcripts School website Transportation requests Handle the office organization and routines in a professional manner. Serve as the customer service contact with students, parents, staff and visitors to the school. Represent the principal and district in customer relations. Be able to maintain confidentiality. Perform all tasks related to the office organization and routine. Distribute all incoming mail and establish procedures for outgoing mail. Maintain proper records and files. Responsible for maintaining and processing student records (CA 60 and MiStar), including textbook, technology, student locks and locker records. Responsible for resolving MiStar (student information database system) issues within the building. Responsible for state reporting (e.g. CTEIS, GAD, Count Day, 31A, etc.). Have knowledge of and be able to support attendance procedures, register new students and handle records reporting. Be responsible for all procedures relating to substitute teachers. Organize, order and maintain supplies. Prepare, process, inventory and maintain copies of all purchase orders for the building. Maintain proper accounting of school funds. Process all time sheets. Maintain and process all employee absence reports. Manage the dispensing of student medications and provide first aid assistance when needed for students. Manage the copier use, operations and supplies. Assist administration in preparation of all materials related to Honors, Commencement, and other awards programs. Assist parents responsible for the organization of the senior graduation party Process and maintain all accident reports and insurance related materials. Perform other tasks as assigned and directed by the building administrator
Clarenceville Schools is an Affirmative Action/Equal Opportunity Employer
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