Financial Assistant

Job Title

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Job Description

Under the supervision of the Resource Manager, this position performs a variety of administrative and financial tasks to support the Force Support Squadron (FSS). The incumbent will play a key role in ensuring smooth operations across the squadron while managing both administrative and financial responsibilities.

Key Responsibilities:

• Backup to Central Cashier: Observes slot machine harvests, gathers data, compiles records, and prepares detailed reports for internal and external audits.
• Process Improvement: Provides suggestions for process improvements and ensures all reports and documents are accurate, properly formatted, and include necessary procedural explanations.
• Administrative Support: Manages meetings, appointments, calendar events, mail logs, Memorandums of Agreement (MOAs), and Operating Instructions (OIs).
• Advisor on Administrative Processes: Serves as an advisor to ensure smooth operations across the squadron and provides direct administrative assistance throughout the organization.
• NAF AO Cardholder: Facilitates purchases for various organizational needs.
• Records Manager (FARM): Serves as the custodian for the flight, providing guidance on record maintenance and disposition, while ensuring that Operating Instructions are reviewed and updated annually.
• Private Organization (PO) Coordinator: Oversees the operations of private organizations on Vandenberg SFB, reviews and processes fundraiser requests, coordinates with the base legal office, and ensures event permits are approved.
  • PO Compliance: Trains new PO officers, tracks requirements, and ensures compliance with regulations. Monitors the timely submission of financial reports and documentation.
• NAF MOA Management: Conducts an annual review and calculation of NAF MOAs for personnel reimbursements, ensuring approvals are obtained by established deadlines.
• Payroll Liaison: Oversees payroll processes, including pay adjustments, time validations, leave records, and ensures timecards are approved within deadlines.
  • Payroll Inquiries: Resolves overpayment or underpayment issues, provides guidance to timekeepers, and prepares payroll reports.
• System and Training Support: Coordinates with centralized payroll offices, participates in the development of new payroll systems, and ensures compliance with all procedures. Conducts training for supervisors and timekeepers.
• Record Maintenance and Digitization: Responsible for digitizing records and maintaining payroll programs, ensuring proper system functionality.

Qualifications:

• Strong attention to detail and organizational skills.
• Proficiency in administrative and financial systems.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Experience with payroll processes, time management systems, and financial reporting.

Additional Responsibilities:

• Other related duties may be assigned as needed to ensure the efficient functioning of the squadron.

This position requires a highly skilled individual capable of balancing administrative, financial, and compliance responsibilities to support the squadron's mission.