Scheduler

NOTE: LOCAL Candidates Only Must have scheduled in ICIMS Short Description: Scheduler assisting the FTE/TA Team. Must be available to work in CST, and have a high level of professionalism. focus on candidates who are local within a ~50-mile radius of Bolingbrook. About the Role At Ulta Beauty, our Talent Acquisition team plays a critical role in delivering exceptional candidate and hiring manager experiences. We are seeking a highly organized and service-oriented Corporate Interview Scheduler to support our Corporate Recruiting team. This role is responsible for coordinating complex interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and interview teams. This is a fast-paced, detail-driven role that requires strong communication, adaptability, and a proactive mindset. Key Responsibilities Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams) Partner closely with Corporate Recruiters, Hiring Managers, and HR Business Partners to align on interview plans and logistics Manage high-volume scheduling with accuracy and efficiency, often balancing competing priorities and last-minute changes Serve as the primary point of contact for candidates throughout the interview process, ensuring a best-in-class, high-touch experience Prepare and distribute interview confirmations, agendas, and relevant materials to all participants Maintain accurate and up-to-date candidate activity and interview details within the applicant tracking system (iCIMS) Troubleshoot scheduling conflicts and proactively identify solutions to keep the process moving forward Support coordination of panel interviews and debrief sessions Ensure compliance with internal processes and data accuracy standards Contribute to continuous improvement efforts, identifying opportunities to streamline scheduling workflows and enhance the candidate experience Qualifications 1-3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles Experience working in a fast-paced, high-volume environment Strong organizational skills with exceptional attention to detail Excellent communication skills, both written and verbal Ability to manage multiple priorities and adapt quickly to change High level of professionalism and customer service orientation Experience with applicant tracking systems (i.e., iCIMS) and scheduling tools preferred Proficiency in Microsoft Outlook and Microsoft Teams required Key Competencies Organization & Execution: Manages complex scheduling with precision and follow-through Communication: Clear, timely, and professional interactions with all stakeholders Customer Focus: Creates a positive, seamless experience for candidates and internal partners Problem Solving: Anticipates challenges and proactively resolves scheduling conflicts Collaboration: Builds strong partnerships with recruiters, hiring managers, and cross-functional teams Why Join Us At Ulta Beauty, you'll be part of a team that is passionate about people, performance, and delivering exceptional experiences. This role offers the opportunity to make a direct impact on how we attract and hire top talent while working in a collaborative and dynamic environment. Solve IT Strategies, Inc.