ADMINISTRATIVE ASSISTANT

Administrative Assistant

The City of Visalia is recruiting for an Administrative Assistant to support one of our dynamic City Departments. Our Departments are dedicated to providing exceptional public service and delivering programs that enhance the quality of life for our community. As an Administrative Assistant, you'll play a vital role in keeping daily operations running efficiently while supporting leadership, coordinating projects, and serving as a trusted resource for staff and the public.

The Administrative Assistant is responsible for performing a wide variety of advanced administrative, secretarial, and clerical duties in support of a Department Head or management team. This position serves as the organizational backbone of the department, coordinating office operations, managing records, preparing correspondence and reports, scheduling meetings, assisting with payroll, purchasing, budgeting, and personnel functions, and responding to inquiries from employees and the public.

This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant is entrusted with confidential information and is expected to work independently while maintaining a high level of professionalism and customer service. Depending on the assignment, this position may also coordinate special projects, provide support to boards or commissions, and assist with training or supervising clerical staff.

The ideal candidate is an organized, detail-oriented professional who thrives in a fast-paced office environment and enjoys supporting a collaborative team. They possess excellent written and verbal communication skills and have the ability to prioritize competing assignments while consistently producing high-quality work.

Successful candidates are proactive problem-solvers who exercise sound judgment, maintain strict confidentiality, and demonstrate professionalism in every interaction. They are comfortable working independently, adapting to changing priorities, and using technology to improve efficiency. Experience preparing reports, maintaining complex records, coordinating administrative processes, and providing exceptional customer service is highly desirable.