Human Resources Specialist

Human Resources SpecialistInterfaith Ministries for Greater Houston, now IM Houston, is Greater Houston's longest-serving interfaith-based social services organization. Originally founded in 1964 as Protestant Charities, we've evolved to reflect Houston's rich diversity of faiths and cultures. Our mission is to bring people of diverse faith traditions together for dialogue, collaboration, and service, as a demonstration of our shared beliefs.While our name and logo have been refreshed, our commitment to empowering individuals and uniting communities has never been stronger. Our core services include:Meals on Wheels/AnimealsRefugee ServicesInterfaith Relations and Community PartnershipsVolunteer HoustonThe Human Resources Specialist will support the full employee lifecycle by coordinating recruitment, hiring, onboarding, employee records, payroll documentation, compliance, and HR reporting. Responsibilities include partnering with departments on staffing needs, managing job postings and requisitions, screening and interviewing candidates, coordinating reference and pre-employment checks, and facilitating a smooth onboarding experience.The position maintains accurate employee records and HR data in ADP, processes personnel and payroll documentation, manages employment verifications, and oversees compliance activities including I-9s, work authorization, MVRs, workers' compensation, background and drug screenings, and required reporting. The role also supports HR communications, employee ID badges, invoices, data requests, and HR reports and queries.Main Responsibilities:Recruitment and Onboarding Partners with departments on recruitment needs based on business strategyAssist with job descriptions, and post positions on appropriate sitesManage requisition approval process for new recruitmentReview and track applicants through the Applicant Tracking SystemSchedules and conduct phone screens and interviews with candidatesSolicits feedback from hiring managers about candidates' knowledge and skillsFollow-up with candidates throughout the interview and hiring processConducts reference checks for final candidatesEnsures the requisition process is complete prior to offerCoordinates with Senior HR Manager to make an offer to candidateSends new hire paperwork to candidate electronically through ADP and coordinates all pre-employment checksFacilitate a smooth onboarding experience for new employeesRecords and Data Management Maintain electronic files and scan all personnel related documents into personnel files in ADPPrepare bi-weekly payroll packet for review and processingInitiate action forms and acquire signatures for payroll processing (new hire, change, bonus, termination, and any personnel information/changes)Maintain MVR and auto insurance for all employees for audit records and reportingProcess employment verifications for present and past employeesEnsure that reports are complete for all potential workers' compensation claims and manages process which includes tracking and maintaining all accidentsManage pre-employment, random and annual employee checks including background, drug and post-accidentResponds to internal and external requests pertaining to IM's human capital, including EEO dataMaintain employee contact information to oversee EZ text communication for notifying employees of pending emergencies, potential business closures, procedures and reportingPrepare and enter monthly invoices for Background checks, drug screens and quarterly unemployment paymentsVerify I-9's for new hiresFile monthly DADS report with appropriate State and Federal agencies to ensure complianceMaintain work authorization status for employeesCreate ID badges for staffDevelop queries and create/run various HR reports for other departments as requiredQualifications, Skills & Experience:High school diploma or equivalent required. Bachelor's degree preferredAt least three years of human resources and recruitment experienceNonprofit/social services experience is strongly preferredProficiency in MS Office (MS Excel and MS PowerPoint, in particular); Experience with HR databases and HRIS systems (ADP strongly preferred); Ability to work with other relevant softwareA high degree of proficiency working independently, as well as part of a teamAbility to prioritize and meet multiple deadlines under pressureExcellent written and verbal communication skillsAble to work independently with minimal supervision and meet deadlines.Detail oriented with excellent organizational skillsStrong customer service skillsAbility to work with individuals from diverse backgroundsReliable transportation, valid Driver's License, auto registration, inspection, and automobile liability insurance are requiredWe are an equal opportunity employer. All applicants will be considered for employment without attention to race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.