Receptionist

Receptionist

The Receptionist for Platform Engineering will be the first point of contact for our guests. Additionally, this position provides a broad range of administrative and database support for the Department, Administrative Services, and ad hoc projects and running an efficient and professional front desk.

What you will do:

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person or conference room.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable.
• Process catering requests to meet specific delivery times.
• Provide basic and accurate information in person and via phone/email.
• Receive, sort, and notify recipients of daily mail/deliveries.
• Process weekly breakroom supplies and notify facilities of arrival.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order department supplies and keeps an inventory of stock.
• Update calendars, conference room schedules, schedule meetings coordination with the admin team, shuttle requests.
• Provide backup support as needed with the Admin team.
• Participate in special projects and tasks.

What you bring:

• Minimum of 1 years' experience working in an administrative role.
• Professional attitude and appearance, strong customer service skills.
• Proficient utilizing Microsoft Office programs (Outlook, Excel, Word, Visio).
• Excellent organizational skills, including the ability to prioritize and coordinate multiple tasks.
• Excellent written and verbal communication skills, including professional phone etiquette.
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
• Self-motivated professional with good communication and interpersonal skills.
• Able to coordinate several projects to a successful completion with little or no supervision.
• Responds promptly to shifts in direction, priorities, and schedules.
• Uses sound judgment and problem resolution skills, often makes decisions in supervisor's absence.
• Execute with a high level of confidentiality, integrity, discretion, and judgment.
• Thinks strategically and is proactive.