Human Resources Administrative Assistant

HR Admin Assistant Essential Duties and Responsibilities: This positionis responsible forthe following: Other duties may be assigned. First point of contact to greet visitors, applicants, answer telephones, provide information tovisitor/caller whenappropriate, direct toappropriate HRpersonnel and/or take messages when necessary.Coordinate department meetings and schedules; ensure smooth officeoperations. Examine employee files to answer inquiries related to personnel data and provide information for personnel actions, as well aslocatingand attachingappropriate filesto incoming correspondence requiring replies.Assistwith preparation of papers and presentations for the assignedManager. Review and evaluate mail toidentifythose items requiring priority attentionfromtheteam. Assistwithmaintainingemployee records in alldatabases. Support the onboarding process, including assisting new hire with pre-employment and post hire requirements and ensuring required documentation is completed and maintained. Completingtasks assignedto support the HumanResourcesfunctions. Independently respond to letters and general correspondence of a routinenature. Make copies of correspondence or other printed material asrequested. Coordinatepurchasing ofoffice supplies, etc. with all department heads (distribute office supplies asneeded). Required Education & Experience: Associate’s degree in business administrationand/or equivalent workexperience. One (1) tothree (3) or moreyearsinHR oradministrativesupportexperience preferred. Strong knowledge of MS Office, including Word, Excel,PowerPoint. Working Conditions: Mustpossessmobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away fromoffice. Strength to lift and carry materials weighing up to 20pounds. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day. Hearing andcommunicatingin person and over thetelephone Regular exposure to all weather conditions, especially hot,humidand/or rainy weather, combined with regular work time indoors in environmentally controlledconditions. Necessary Equipment Operation: Copiers, scanners, computers, shredders, postagemachines. Special Skills: Bilingual preferred(English/Spanish) Excellent interpersonal and communicationskills. High performance anda strongteamplayer. Strong Organizational Skills (coordinating projects, setting priorities, meetingdeadlinesand following up onassignments). Commitment to company values, policies and procedures and safetyprogram. It is the individual responsibility of every employee tomaintaina current awareness and understanding ofappropriate regulations, internalpoliciesand procedures, and to comply fully with those regulations,policiesand procedures. The statementshereinare intended to describe the general nature and level of work being performed by employees assigned to this classification.They are not intended to be construed as a comprehensive list of all responsibilities, duties, and skillsrequired ofassigned personnel.

• Descriptions followed by an asteriskindicatedaily or more frequent responsibilities.
• An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.Know Your Rights. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email:View email address on click.appcast.io. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail:View email address on click.appcast.io.