Temporary Executive Assistant

Our client, a family office, is looking for a Temporary Executive/Personal Assistant. The ideal candidate is highly organized, proactive and thrives in a fast-paced environment. This role starts asap and will be an ongoing temporary role, while they search for a permanent hire. Hours: 9am – 5:30pm Fully Onsite Responsibilities Executive Support Manage complex calendars and scheduling for principals and family members Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and last-minute changes Process expense reports, reimbursements, invoices, and payments with accuracy and discretion Prepare materials for meetings and support executive workflows and communications Partner with internal stakeholders, accountants, attorneys, vendors, and external contacts Collect documentation, secure approvals/signatures, and manage administrative follow-through Support tax, financial, and family office operational processes Screen communications and prioritize urgent matters appropriately Family Office & Personal Support Coordinate personal travel, family logistics, and scheduling needs Oversee personal staff coordination and support management of family-related operations Assist with expense administration related to residences, private aviation, and personal assets Coordinate medical reimbursements and maintain organized records Plan and execute personal, family, philanthropic, and corporate events Support family governance meetings and confidential initiatives Handle ad hoc projects with a high degree of ownership and discretion Office Operations Provide light office management support, including ordering supplies and maintaining office and kitchen inventory Ensure the office environment remains organized, stocked, and operating efficiently Qualifications 7+ years of executive-level support experience within a corporate, family office, or high-touch environment Advanced proficiency across Microsoft 365, Google Workspace, virtual meeting platforms, and expense/travel systems Exposure to AI-enabled search and productivity tools is a plus Exceptional written and verbal communication skills Strong organizational skills with impeccable attention to detail Ability to remain calm under pressure and navigate sensitive situations with professionalism and tact Demonstrated discretion and commitment to confidentiality across personal, financial, and business matters Highly responsive with a proactive, solutions-oriented mindset Please submit your resume for immediate consideration. #J-18808-Ljbffr Career Group