Project Specialist, Strategic Operations and Campaigns

Job Description

Job Description

Company Description

The Indiana University Foundation (IUF) advances the mission of Indiana University by inspiring philanthropy that fuels student success, pioneering research, and transformational impact across Indiana and beyond. 

At IUF, we connect donors to the causes they care about most—turning passion into purpose and generosity into lasting impact. Our team values collaboration, innovation, data informed strategy, and meaningful relationships, all within a culture that supports professional growth and mission‑driven work. 

Job Description

Be part of something historic.

The Indiana University Foundation is seeking a highly organized, proactive, and polished Project Specialist to join the Campaigns, Operations, and Training team supporting Never Daunted: The Campaign for Indiana University, IU's most ambitious fundraising and engagement campaign to date. This is more than an administrative support role; it's an opportunity to help drive initiatives that will shape the future of fundraising at Indiana University for generations to come. From supporting campaign events and donor engagement to coordinating training for fundraisers across the university, your work will directly contribute to the momentum behind one of the nation's most impactful higher education campaigns. If you thrive in a fast-paced environment where no two days are the same, enjoy solving problems before they arise, and love bringing order to complexity, you'll find this role both challenging and incredibly rewarding.

The ideal candidate is someone who stays two steps ahead. You'll partner closely with senior leaders, manage complex calendars and priorities, coordinate projects from concept through completion, and create polished presentations, briefing materials, and communications that reflect the professionalism of the Indiana University Foundation. Success in this role requires someone who asks thoughtful questions, anticipates needs before they're voiced, and can confidently take broad direction and turn it into action. Whether you're supporting onboarding for new fundraisers, coordinating campaign roadshows and leadership meetings, researching best practices, or ensuring every detail of an event is flawlessly executed, you'll serve as a trusted partner who keeps projects moving and teams connected.

We're looking for someone who is energized by variety, embraces continuous improvement, and enjoys collaborating with colleagues across the Foundation and university. You'll have the opportunity to influence processes, support strategic initiatives, and play a meaningful role in advancing Indiana University's mission through philanthropy. If you're known for your initiative, exceptional organization, strong communication skills, and ability to produce high-quality work in a dynamic environment, we'd love to hear from you.

Qualifications

Key Skills & Qualifications

• Highly proactive with the ability to anticipate needs, solve problems, and take initiative with minimal direction.
• Exceptional organizational and project management skills with the ability to manage multiple priorities and changing deadlines.
• Demonstrated ability to ask insightful questions, gather information, and execute projects independently from start to finish.
• Experience creating polished presentations, reports, briefing materials, and other professional communications.
• Strong event coordination skills with an understanding of meeting logistics, registration, catering, room setup, and stakeholder communication.
• Outstanding interpersonal, listening, and communication skills with the ability to build relationships across all levels of an organization.
• High degree of professionalism, discretion, and sound judgment when handling confidential information.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable working in a collaborative hybrid environment while supporting colleagues across multiple locations.
• Continuous improvement mindset with the ability to identify opportunities to streamline processes and improve operational effectiveness.

Education & Experience

• Bachelor's degree required.
• Three or more years of professional experience in project coordination, executive administrative support, operations, or a related professional office environment.
• Experience supporting senior leaders, coordinating projects, planning events, or managing complex calendars is strongly preferred.
• An equivalent combination of education and relevant experience will be considered.

Additional Information

Join a University That Is Never Daunted

The compensation range for this position is $60,000- $65,000 annually, commensurate with experience, skills, and education. This position will be posted through Wednesday, July 28th and interviews will begin promptly. This is an onsite position at our Showalter House location in Bloomington, Indiana. 

The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.