Administrative Manager

Job Summary

Exile International: Empowering child survivors of war to become leaders for peace through art-based trauma care and holistic rehabilitation programs.

Administrative Manager // Full-Time Position: This is a full-time position. The goal of this position is to oversee our current admin team in their day-to-day work to support and lead the strategy of Exile International’s US operations.

Job Responsibilities

Management and Strategic Planning

• Oversee the collaborative processes of daily US operations to support the short and long-term strategic vision and tactical plans to accomplish Exile’s mission — empowering children of war to become leaders for peace
• Provide strategic support and leadership to domestic partners
• Provide support and leadership to the Executive Team, fulfilling various administrative and management needs
• Develop and maintain strong partnerships with relevant domestic organizations and stakeholders
• Collaborate with domestic partners in planning and implementing strategic goals to further the success of Exile’s mission
• Any other job-related request of the Board and Executive Team

Organizational Development, Human Resources, and Leadership

• Provide ongoing support for domestic staff — empowering teammates to succeed in their roles
• Oversee the strategic management of two members of the admin team, including performance management and reviews for direct report staff alongside Co-CEOs.
• Oversee the planning and co-leading weekly Leadership Meetings with Co-CEO(s)
• Provide support to Co-CEOs relative to employee relations, legal compliance, the implementation of best practices, and, to a lesser extent, compensation and benefits
• Work with Co-CEOs in leading the US Team in a staffing plan that includes appropriate training and professional development
• Work with Executive Team in shaping and maintaining a healthy organizational culture and structure as the organization grows and evolves
• Evaluate and strengthen internal policies, procedures, and processes alongside co-CEOs
• Offer support to compensation and benefits programs as appropriate

Information, Technology Systems, and Creative/Marketing

• Support campaigns and marketing through accountability systems to keep marketing and digital campaign strategies on point.
• Overseeing the marketing support and act as communications lead with partners, potential partners, or collaborations — delegating as needed to the Admin Team

Organizational Operations:

• Design and improve the systems, workflows, and processes that support the organizational operations as we grow.
• Manage organizational technology, software subscriptions, vendors, and workplace operations, ensuring staff have the tools and support they need to succeed.
• Partner with leaders across the organization to implement operational improvements, solve problems, and build systems that support long-term growth.

People and Human Resources

• Lead day-to-day people operations, including recruiting coordination, onboarding, offboarding, benefits administration, and employee records.
• Maintain, improve and in some cases create HR policies, documentation and internal resources, including the employee handbook and job descriptions.
• Support managers and staff on HR processes while helping foster a collaborative, inclusive, and high-performing workplace.
• Coordinate performance review cycles and help ensure compliance with employment policies and expectations

Strategic Leadership and Community Engagement

• Represent TCBA to the community, funders, members, and government officials, and attend relevant conferences and meetings.
• Provide staff support to the Board and help ensure that it works in an efficient and effective manner.
• Take the lead in ensuring strategic goals, policies, procedures, and rhythms are carried out
• Work with the Board to ensure they are informed of important activities and that logistics of board meetings and retreats are set in place.

General Office Administration

Qualifications

Required

• Bachelor’s degree in a related field
• Two or more years of progressively responsible nonprofit leadership or management experience.
• Experience in leading and performing administrative tasks for a fast-paced and growing work environment.
• Experience supervising staff and volunteers.
• Financial management skills, including budgeting and financial reporting.
• Excellent written and verbal communication skills.
• Ability to build partnerships across diverse sectors.
• Experience working in overseas missions or working for a nonprofit in a developing country is a plus.

Preferred

• Experience in anti-human trafficking, victim services, or human services.
• Experience with creative partnerships.
• Experience working with nonprofit Boards of Directors.
• Grant writing and grant management experience.
• Experience in marketing or development/fundraising

Core Competencies

• Strategic Leadership
• Fund Development
• Financial Stewardship
• Relationship Building
• Organizational Development
• Board Partnership
• Staff Leadership
• Flexibility
• Open communication
• Emotional Intelligence
• Communication
• Collaboration
• Integrity
• Sound Judgment
• Adaptability

The successful candidate will demonstrate:

• A passion for EI’s mission to serve war-affected youth in Congo and Uganda.
• Integrity beyond reproach.
• A strong faith and personal relationship with Jesus.
• Humility and emotional intelligence.
• Strong interpersonal and healthy communication skills.
• Flexibility and ability to pivot upon demand.
• Sound judgment and thoughtful decision-making.
• Goal-oriented, attention to detail, strategic thinking with an emphasis on follow-through.
• A collaborative leadership style that values teamwork, accountability, and continuous improvement.
• Excellent problem-solving skills and a dedication to Biblical conflict resolution.
• Dedication and appreciation for self-care and soul-care.
• Healthy communication skills.
• Ability to address issues openly with a growth mindset.

Additional Information

Benefits

• Paid time off
• Self-care days
• Health insurance stipend
• 401k
• Paid holidays
• Bereavement leave
• Maternity/Paternity/Adoption leave

How to Apply

Please send your resume, 3 references, and cover letter including a little bit about your faith journey to View email address on us.fitly.work.

Details

• Date Posted: July 31, 2026
• Type: Full-Time
• Job Function: Administrative
• Service Area: Children / Youth