Assistant Controller

Assistant Controller

The Assistant Controller will administer, organize, manage, and monitor various programs and activities within the Accounting Department including accounting, financial reporting, audits, and budget management. The Assistant Controller is responsible for overseeing the day-to-day accounting for the Agency, which includes performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility, ensuring all accounting and financial operations, procedures, and internal controls are in compliance with Agency policies. The Assistant Controller is responsible for providing professional-level support to the Controller in a variety of areas.

This position offers a 4% of annual salary sign-on bonus for new hires!

The Assistant Controller will:

• Plans, manages, and participates in the design, development, and administration of finance functions, including accounting, financial management and reporting, audits, cost certifications and budget management.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the department and recommends appropriate service and staffing levels.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Controller.
• Manages, trains and evaluates staff including review of work and develops processes designed to support a continuous learning environment.
• Assist in managing the financial audits for the Agency and prepares and reviews financial reports and annual financial statements including providing support to departments with financial reviews, the consolidated Agency audit, management of departmental budget, and general budget development.
• Oversees and provides guidance on all financial aspects of the pre-development, rehabilitation, and construction process and activities including job cost accounting, financial reporting relationship structures set up and overseeing audits and tax returns.
• Assists and supports the Controller in consistently applying cost effective and appropriate accounting and reporting procedures and internal controls
• Manages and performs analytical review of all financial reports including Agency wide monthly and variance reports for tax credit, HUD and other property budgets and cash reports, for accuracy, validity, and reliability.
• Prepares reports and pro-forma projections; reviews financial data; prepares reports on suggestive action plans.
• Supervises and manages the utilization of accounting software, ensuring its proper configuration, integration, and functionality to streamline financial processes, improve data accuracy, and support efficient reporting.
• Provides financial information and guidance to other departments including resolving sensitive issues.
• Interprets, applies, and explains federal, state, and local laws and regulations, and policies, procedures, and practices of assigned position.
• Prepares and presents clear and concise reports, correspondence, policies, procedures, and other written materials. Researches, analyzes, and evaluates new service delivery methods, procedures, and techniques.
• Conducts research projects, evaluates alternatives, makes sound recommendations, and prepares effective Executive and Board reports.
• Effectively represents the Department and the Agency in meetings with community groups, and various businesses, professional organizations, and in meetings with individuals.
• Establishes and maintains a variety of filing, record-keeping, and tracking systems. Uses tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establishes, maintains, and fosters positive and effective working relationships with other department peers.
• Perform other duties as assigned.

Required knowledge, skills & abilities:

• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
• Accounting, auditing, financial analysis, and budget principles and procedures and their application to a variety of accounting transactions and problems.
• Financial statements and elements (such as, but not limited to assets, liabilities, equity, income, and expenses).
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to perform the position effectively including managing assigned finance programs and activities in the Finance Department, understanding of principles and practices of comprehensive financial program development, implementation, and management, accounting, auditing, financial analysis, and budget principles and procedures and their application to a variety of accounting transactions and problems.
• Ability to adapt to the needs of the organization and employees.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Ability to conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and experience:

• Bachelor's degree from an accredited four-year college or university with major coursework in accounting, finance, business administration, or a closely related field.
• Five (5) years of professional accounting experience, including three (3) years of supervisory experience.
• Master's degree preferred.
• Yardi experience preferred.

Licenses and certifications:

• Certified Public Accountant licensure preferred.

Physical requirements:

• Driving or ability to travel between different locations in Santa Clara County.
• Prolonged periods of sitting at a desk and working on a computer.
• The ability to lift/move/carry up to and including 25 pounds.