Executve Assistant and Project Management

Executive Assistant / Project Manager

Position Summary

The Executive Assistant / Project Manager provides high-level administrative, operational, and project management support to executive leadership. This role is responsible for managing day-to-day executive functions, coordinating cross-functional projects, improving organizational workflows, and ensuring timely execution of strategic initiatives. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide direct administrative support to executive leadership, including calendar management, scheduling, travel coordination, and meeting preparation.
• Manage communications, correspondence, and follow-up on action items.
• Prepare reports, presentations, agendas, and meeting materials.
• Coordinate and facilitate internal and external meetings, including documenting minutes and tracking deliverables.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Project Management

• Lead and coordinate organizational projects from planning through implementation.
• Develop project timelines, track milestones, and ensure deliverables are completed on schedule.
• Collaborate with internal teams, partners, and stakeholders to support strategic initiatives.
• Monitor project progress, identify risks, and recommend solutions to improve efficiency and outcomes.
• Support grant, program, and operational reporting requirements as needed.

Operations & Organizational Support

• Assist in developing and improving operational systems, processes, and workflows.
• Support organizational planning, special initiatives, and event coordination.
• Maintain accurate records, files, and project documentation.
• Help streamline communication and coordination across departments.
• Support training, onboarding, and administrative processes as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Healthcare Administration, Project Management, or a related field preferred.
• Minimum of 3–5 years of experience in executive support, project coordination, or operations management.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, Slack, Zoom, and project management platforms.
• Ability to work independently, prioritize competing demands, and meet deadlines.
• Experience in nonprofit, healthcare, behavioral health, or community-based organizations preferred.

Preferred Skills

• Project management certification or experience managing cross-functional initiatives.
• Knowledge of grant-funded programs and reporting processes.
• Experience supporting executive leadership and board-level communications.
• Strong problem-solving and process improvement skills.

Work Environment

• Remote work environment.
• Occasional evening or weekend availability may be required for meetings or special projects.

Compensation

• Competitive salary based on experience and qualifications.
• Equal Opportunity Statement

We are an equal opportunity employer committed to creating an inclusive and supportive workplace for all employees and communities served.