Senior Legal Assistant

Job Description

Job Description

Job Purpose

The Legal Administrative Assistant provides critical administrative and financial support to the legal department by coordinating legal matters, managing outside counsel billing, tracking settlements and payments, and maintaining accurate legal and financial records. This role serves as a key liaison between the legal team, internal departments, outside law firms, vendors, and third-party administrators to ensure legal operations and billing processes are completed accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and comfortable working with confidential information, financial data, and multiple deadlines. This position requires strong Excel and Microsoft Office skills, sound judgment, and the ability to independently manage responsibilities while collaborating across departments. The role also supports reporting, compliance, internal controls, legal technology systems, and special projects that help the legal department operate effectively.

Job Description

• Coordinate the setup and administration of new litigation and non-litigation matters.
• Prepare attorney engagement materials and facilitate onboarding of outside counsel.
• Manage legal billing through multiple e-billing platforms, including invoice review, routing, approvals, and payment tracking.
• Coordinate with internal departments and third-party administrators to resolve billing, payment, and system issues.
• Track legal settlements, verify supporting documentation, coordinate required tax forms, and monitor payment status through completion.
• Serve as a primary point of contact for internal clients, outside law firms, and vendors regarding legal operations and administrative support in connection with billing.
• Prepare monthly accrual reports, legal spend reports, and other operational reports for leadership.
• Support compliance with internal controls and SOX requirements.
• Review financial data and reports to identify coding or accounting discrepancies before processing.
• Assist with vendor onboarding, user account administration, and system access for legal technology platforms.
• Maintain electronic legal files and ensure accurate document management.
• Provide training and guidance to team members on billing procedures and department systems.
• Support special projects and perform other administrative duties as assigned.

Qualifications

• Experience with legal billing, invoice processing, or financial administration preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft Office, particularly Excel.
• Experience working with legal operations, e-billing, or document management systems is preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while collaborating effectively across departments.

Education:
• High School Diploma or equivalent required

Experience:
• At least five (5) year’s administrative assistance experience with progressively more responsibility as well as self-managing workload to achieve expectations

Knowledge, Skills & Abilities:
• Advanced Excel (conditional formatting, pivot tables, graphs) and Power Point skills to produce executive level high quality documents
• Proficient MS Office and Word
• Ability to keep confidential or proprietary knowledge to one’s self

Position Benefits

Get the chance to work directly with a leading provider of funeral, cremation, and cemetery services with a strong reputation in the industry. Take advantage of the opportunity for career growth and advancement within the company once you join. Working for an organization that has a diverse range of roles and locations allows employees to explore different areas of the funeral and cemetery industry and develop their skills and expertise. Along with comprehensive benefits, training and development, collaborative work environment, employee recognition, community involvement and most importantly, meaningful work – being a part of this industry can provide a sense of purpose and the opportunity to make a positive impact on the lives of grieving families. Helping families through difficult times and providing compassionate support can be deeply fulfilling for individuals like yourself!

Working Environment: Role will be in the office 4 days a week, remote one day a week.

Employment type : Contract 3-6 months

Compensation: $31-36/HR

About us

Adroit Partners is a leader in identifying and placing quality talent with top employers. Becoming a part of our team means you will gain access to an array of opportunities with our network of clients. We help in refining your resume and social media presence to better highlight your talents and can introduce you to industries you may not have considered. We are here to help you every step of the way from the application process through accepting the job offer, ensuring your career goals are met.

Fill out an application today!