Administrative Specialist

Job Description

Job Description

We have been asked by a client in Kokomo, IN to help them find a Part-Time Administrative Specialist to work 30 hours per week. In this role you will serve as the professional face of the company—greeting visitors, supporting front-desk operations, and providing key administrative assistance that gives time back to senior accounting and leadership team members. You will play an important part in a growing, team-oriented environment where flexibility, professionalism, and a willingness to pitch in are valued.

• Pay: $19.00–$20.00 per hour
• Hours/Shift: Monday–Friday, approximately 6 hours/day (8:00 AM–2:30 PM or 9:00 AM–3:30 PM)
• This is a Temporary-to-Hire Job
• Benefits when hired:
• • 75% employer-paid medical
  • 401(k) with company match
  • ESOP
  • Standard holidays
  • PTO: 2 weeks available at 6 months

• Greet and assist all visitors with a warm, professional demeanor
• Answer and direct phone calls promptly and efficiently
• Provide administrative support for multiple departments, including operations, accounting, HR, and IT
• Submit orientation requests for jobsites in Kokomo via data entry and email
• Perform administrative tasks including electronic filing, data entry, scanning, and mail distribution
• Maintain office supply inventory and place orders as needed
• Ensure the front desk and reception area are clean, organized, and presentable
• Support company culture by being collaborative, adaptable, and willing to pitch in
• Follow all company policies and procedures

• High School Diploma
• Excellent customer service and communication skills
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Strong attention to detail and commitment to accuracy
• Ability to work independently while also contributing to a team-oriented, “all for one” culture
• Professional demeanor suitable for greeting high-level visitors
• Ability to adapt in a growing, evolving environment
• Comfortable with a business-casual dress code, maintaining a polished and professional appearance

We look forward to working with you!

#2275LID