Accounting Administrator

Job Description

Job Description

Join Our Team as an Accounting Administrator

Safe-Way Garage Doors is seeking an   Accounting Administrator to support our manufacturing operations and accounting department. This role is ideal for an accounting professional with 2–4 years of experience in a manufacturing environment who enjoys balancing detailed financial work with cross-functional collaboration.

Reporting to the CFO, you will play a critical role in maintaining accurate financial records, supporting accounts payable and receivable processes, and ensuring timely and accurate transaction processing across multiple locations.

• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Enter and process vendor invoices within the ERP system (Syspro experience preferred).
• Investigate and resolve invoice discrepancies with vendors and internal stakeholders.
• Prepare and process vendor payments, including checks and ACH transactions.

• Apply customer payments accurately and timely.
• Process check deposits and credit card transactions.
• Generate monthly customer statements and assist with collection activities when needed.

• Approve Positive Pay transactions.
• Support ACH payments and banking transfers.
• Assist with month-end closing activities and reconciliations.
• Maintain accurate accounting records and supporting documentation.

• Assist walk-in customers with quotes, invoicing, payment processing, and parts sales.
• Answer incoming calls and direct inquiries appropriately.
• Order office supplies and manage incoming mail distribution.
• Support additional accounting and administrative projects as assigned.

• High School Diploma or GED required.
• 2–4 years of accounting experience within a manufacturing environment.
• Experience with:
  • Accounts Payable
  • Accounts Receivable
  • Invoice processing and reconciliation
  • ERP systems (manufacturing ERP experience strongly preferred)
• Proficiency with Microsoft Excel, Outlook, and Office applications.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Excellent communication and customer service skills.

• Associate's Degree in Accounting, Finance, or Business Administration.
• Experience using Syspro or similar manufacturing ERP systems.
• Knowledge of manufacturing purchasing and inventory processes.
• Experience supporting multi-location operations.

• Stable and growing manufacturing company
• Competitive compensation
• Comprehensive benefits package
• Paid Time Off and Company Holidays
• Medical, Dental, Vision, and 401(k)
• Opportunities for professional development and advancement

Safe-Way Garage Doors is an Equal Opportunity Employer.

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