Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in New Jersey in a contract-to-permanent capacity. This role is centered on full-cycle accounts payable work, supporting departments by converting purchasing requests into properly issued purchase orders and ensuring invoices move through the payment process accurately and on time. The position also involves close collaboration with internal stakeholders, knowledge transfer during onboarding, and the opportunity to expand into additional accounting duties over time.

Responsibilities:
• Manage day-to-day accounts payable activities from invoice intake through final payment processing.
• Review departmental requisitions and prepare purchase orders with accurate coding and supporting details.
• Match invoices to purchase orders and verify that documentation is complete before payment is released.
• Compile payment batches, generate bill lists, and coordinate timely disbursements by check and ACH.
• Execute check runs and confirm payments are processed in accordance with company procedures.
• Respond to questions from internal departments and provide timely support related to purchasing and payment status.
• Learn existing workflows through cross-training with the current team member to ensure continuity of operations.
• Maintain organized records and assist with related accounting responsibilities as the role grows over time.• At least 1 year of experience in accounts payable or a closely related accounting support role.
• Working knowledge of purchase orders, invoice review, and payment processing procedures.
• Experience with account coding and coding invoices accurately.
• Familiarity with check runs and ACH payment processing.
• Ability to manage multiple transactions while maintaining a high level of accuracy.
• Strong communication skills with the ability to support internal departments professionally.
• Comfortable learning established processes quickly and adapting to new responsibilities.