Office Manager

Job Description

Job Description

We are looking for an organized and resourceful Office Manager to support day-to-day workplace operations in Washington, District of Columbia. This Contract position will play a central role in keeping the office efficient, welcoming, and fully functional while coordinating vendors, facilities, and administrative activities. The ideal candidate brings strong operational judgment, a proactive approach to problem-solving, and the ability to balance employee support with executive and office priorities.

Responsibilities:
• Oversee the daily administration of the office, ensuring facilities, services, and workplace operations run smoothly and efficiently.
• Coordinate with landlords, building contacts, and service providers to address access control, repairs, cleaning needs, maintenance issues, and general office functionality.
• Lead vendor discussions for office services and supplies, managing pricing, agreements, invoicing, and timely payment follow-up.
• Purchase office materials, furniture, and equipment in alignment with company guidelines and budget expectations.
• Support new employee setup from their first day by organizing onboarding paperwork, workspace readiness, system access, tools, and orientation logistics.
• Maintain office appearance and usability by arranging cleaning schedules, equipment upkeep, and workspace layout improvements as needed.
• Plan and execute internal events, team gatherings, and other special projects that enhance employee experience and office engagement.
• Provide executive support through calendar coordination, travel bookings, lodging arrangements, and expense report administration.
• Assist with employee benefits coordination in partnership with the People & Culture team while helping sustain a safe, secure, and positive work environment.
• Track office supply inventory and review purchasing needs to ensure essential items remain available without unnecessary overspending.• Experience managing office administration, workplace operations, or facilities coordination in a detail-focused environment.
• Strong background in ordering, tracking, and maintaining office supplies, equipment, and vendor-supported services.
• Familiarity with accounts payable processes, including invoice review, billing follow-up, and payment coordination.
• Ability to handle front office or receptionist-style responsibilities while maintaining a detail-focused and service-oriented presence.
• Demonstrated skill in vendor communication, negotiation, and contract coordination.
• Strong organizational abilities with the capacity to manage multiple priorities, deadlines, and special projects at once.
• Clear written and verbal communication skills, with the ability to work effectively across employees, leadership, and external partners.