Payroll Technician

About the Employer

Located in the foothill community of Rancho Cucamonga, California, the Alta Loma School District serves over 5,000 achieving students with 270 teachers and administrative staff and an additional 400 support staff.


The District prides itself on its educational program, which provides each student with the opportunity for maximum intellectual, social, and physical development. Strong parent and community involvement in the schools' academic excellence of our students, professional development of staff, and the stability of leadership all provide the foundation of success for Inspiring Learners for a Lifetime!

Job Summary

Under general supervision of the Director of Fiscal Services, to perform responsible and technical payroll accounting record management functions, involving the use of manual and computer-assisted record management, storage, and retrieval systems; to monitor, audit, and prepare a variety of payroll related reports, records, and summaries. Perform other related work as required.


Manage Full-Cycle Payroll: Organize, calculate, input, and audit payroll for all full-time, part-time, and overtime staff.


Process Employee Changes: Handle payroll actions for new hires, promotions, salary advancements, tax/insurance deductions, and terminations.


Execute Complex Calculations: Perform and verify complex mathematical calculations for accurate pay and fund distribution.


Release Warrants: Audit, verify, and release payroll warrants (checks).


Track Attendance & Leaves: Monitor and record sick leave, vacation, and paid/unpaid time off.


Calculate Accruals: Post and update leave accruals and prepare annual accumulation reports.


Assist with Benefits: Help process retirement benefits and prepare summaries for employee fringe benefits.


Maintain Digital & Manual Records: Use data management systems to accurately store, update, and retrieve financial and payroll records.


Prepare Tax & Government Reports: Assist in preparing quarterly tax documents and required state/federal payroll reports (including ACA and AB1522).


Ensure Legal Compliance: Audit all timesheets, spreadsheets, and documents to ensure they comply with District, state, and federal laws.


Resolve Payroll Issues: Help District personnel solve unusual payroll problems, errors, or concerns.


Cross-Department Coordination: Collaborate with various departments and county agencies to complete payroll transactions.


Maintain Confidentiality: Handle sensitive employee financial and personal data with strict confidentiality.

Requirements / Qualifications

• Letter of Introduction
• Letter(s) of Recommendation (Two preferred, dated within one year)
• Resume

Comments and Other Information

APPLICANTS SHOULD BE AWARE THE DISTRICT MAY CLOSE THIS POSTING AT ANY TIME


Shift time 7:30am-4:30pm, Monday-Friday


EXPERIENCE: Two years of responsible experience in general payroll record management, auditing, and report development involving manual and computer-assisted processes


EDUCATION: Equivalent to the completion of the twelfth grade, supplemented by training or coursework in payroll accounting, auditing, and business practices and procedures


IF SELECTED THE FOLLOWING ARE REQUIRED: Fingerprint verification at an approximate cost of $64 to the employee; Proof of TB clearance (within 4 years) at employee's cost or a "Certificate of Completion: signed by a licensed health care provider for the Adult TB Risk Assessment Questionnaire; Certificate of Completion for the CA Mandated Reporter Training dated after July 1, 2026