Festival Transportation & Fleet Coordinator

HIRE DATES

September 22nd – November 10th, 2026

JOB DESCRIPTION

Evaluate and facilitate Festival transportation based on guests’ travel accommodations, Conference needs, Red Carpets and other special events, Audio/Visual needs, lighting equipment, Festival Set-up and Break-down (Venue Logistics and Registration) needs and other circumstances determined by the Executive Director, Conference Director, Conference Coordinator, Development Director, and Film Department.

ENVIRONMENT

While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast-paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES

Work with the Volunteer, Conference, and Film Departments for determining driving needs and schedules Recruit, train and oversee scheduling of Transportation volunteers/interns Collect the necessary documentation to obtain driving records for all drivers Must perform one test drive with each driver that has not driven with the Festival in the past Manage and dispatch the team of qualified drivers for all Festival needs Organizing and providing necessary materials such as maps, contact lists and relevant communication devices for drivers Act as the sole scheduler for all Festival vehicles and needs (SUVs, vans, shuttles) Check vehicles (cars, SUVs, vans, shuttles) out at the end of shifts, usually around 1:30am-2:00am Book and coordinate shuttle bus transportation for Festival events and parties, such as the Film Texas BBQ Party Inquire and coordinate any towing needs during the Festival Coordinate all airport logistics including lane closures and greeting desk at Austin-Bergstrom International Airport Work directly Conference Coordinator with travel and hotel information for all the Conference guests and panelists (150-200) Coordinate the transportation for Red Carpet film talent and their guest(s) Creating Weekly Status Reports and reporting to the Executive Director regarding updates Attending AFF Staff Meetings Set weekly timeline meetings with Managing Director Adhering to and completing a predetermined timeline Providing exemplary customer service Providing wrap up and completion materials Commitment to the AFF Mission Statement #J-18808-Ljbffr ProductionHUB