Sales Administrator

Job Description

Job Description

Sales Administrator

Amsterdam, NY | Contract Opportunity | Onsite

Are you the kind of person who thrives on organization, keeps things moving, and can juggle multiple priorities without missing a detail? We’re looking for a proactive, customer-focused Sales Administrator to join a busy and collaborative team in Amsterdam, NY!

This is an exciting opportunity for someone who enjoys fast-paced environments, loves supporting sales and operations, and takes pride in being the person who keeps everything running smoothly behind the scenes.

If you’re highly organized, quick to respond, and confident managing high-volume administrative work with accuracy and professionalism - we’d love to connect with you.

What You’ll Be Doing:

• Build and maintain strong working relationships with customers, internal sales teams, channel partners, and resellers.
• Process customer and government-related orders accurately while ensuring all required information is entered and tracked properly.
• Coordinate with sales and service teams to support installation scheduling and order completion timelines.
• Prepare pricing information, quotes, account details, and supporting sales documentation.
• Assist with bid and contract administration, including organizing submissions, tracking requirements, and maintaining records.
• Compile and distribute recurring sales and pipeline reports for internal stakeholders.
• Maintain accurate opportunity, account, and sales activity records within internal systems.
• Support customers and partners with professionalism, urgency, and strong follow-through.
• Navigate PDFs, spreadsheets, databases, and multiple systems efficiently and accurately.
• Follow workplace safety guidelines and wear required PPE when entering production areas.

What We’re Looking For:

• A highly organized self-starter who can manage priorities independently.
• Strong attention to detail with excellent data entry accuracy.
• Someone who communicates quickly, professionally, and confidently.
• Customer-service minded with a positive, team-oriented approach.
• Comfortable working in a fast-paced, high-volume environment.
• Tech-savvy with strong computer and online navigation skills.

Qualifications:

• High school diploma required; additional college education preferred.
• 3+ years of experience in sales support, customer service, or a related administrative role.
• 2+ years of experience successfully managing high-volume workloads with strong accuracy.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong written and verbal communication skills in English.
• Proven ability to meet deadlines, goals, and performance expectations.
• ERP experience preferred.
• Manufacturing, Quoting experience is a plus.
• Valid driver’s license required.