Fleet Operations Administrator
$54k - $66kThe Agents Companies
Job Description
Job Description
About the job
Fleet Operations Administrator
Sealing Agents, a division of The Agents Companies, is seeking a Fleet Operations Administrator to help manage the compliance, maintenance scheduling, and administration of our commercial fleet.
We operate a fleet of 300+ trucks and pieces of equipment across multiple states. This is an onsite office position for someone who is organized, detail-oriented, and experienced with commercial vehicles or fleet operations.
The ideal candidate will have 2+ years of experience in fleet operations, trucking, commercial vehicles, equipment, construction, or another DOT-regulated environment.
Responsibilities
Fleet Compliance & Administration
- Manage vehicle titles, registrations, plates, renewals, and documentation
- Assist with IRP registrations, IFTA filings, UCR, HVUT, and DOT compliance
- Track inspection, registration, and permit expiration dates
- Maintain accurate and audit-ready vehicle records
- Coordinate paperwork with state agencies, insurance carriers, and vendors
Maintenance & Fleet Coordination
- Track preventive maintenance schedules across multiple shop locations
- Schedule DOT/state inspections, repairs, and outside vendor services
- Coordinate with shop foremen and mechanics to keep maintenance on schedule
- Monitor vehicle downtime and communicate with Operations
- Review work orders and repair documentation for accuracy and completeness
Vehicle Sales & Disposal
- Assist with selling or disposing of retired fleet vehicles and equipment
- Gather titles, maintenance history, photos, and vehicle information
- Coordinate listings, inquiries, title transfers, and sale paperwork
Qualifications
- 2+ years of experience working with commercial vehicles, fleet operations, trucking, equipment, dealerships, construction, or a related field
- Familiarity with vehicle compliance such as registrations, titles, IFTA, IRP, DOT records, or permits
- Strong organization, attention to detail, and follow-through
- Comfortable working with fleet software and learning new systems
- Strong communication skills and ability to coordinate across multiple locations
- Valid driver's license and clean driving record
- Willingness to travel as needed
Preferred Experience
- Experience completing IFTA filings and IRP renewals
- Multi-state vehicle titling and registration
- Fleetio or similar fleet management software
- Service writer, service advisor, or fleet administration experience
- Familiarity with commercial truck maintenance and repair invoices
What We're Looking For
We're looking for someone who takes ownership, stays ahead of deadlines, and pays attention to the details. The right person will notice when something doesn't look right, ask questions instead of making assumptions, and follow through until the job is complete.
About The Agents Companies
At The Agents Companies, we believe business is about people first. We are a family-oriented company that values our employees, supports one another, and creates opportunities for our people to grow and make a meaningful impact.
Benefits
- Health, Dental & Vision Insurance
- Health Savings Account (HSA)
- Health FSA & Dependent Care FSA
- 4% 401(k) Company Match
- Life Insurance
- Company-Paid Long-Term Disability Insurance
- Paid Time Off
- Additional employee benefits and programs
Location: Charlotte, NC
Schedule: Fully onsite, Monday through Friday
Employment Type: Full-Time
Compensation: $54,000–$66,000 annually , depending on experience
Employment is contingent upon successful completion of a background check and pre-employment drug screen, as well as eligibility for coverage under the company's vehicle insurance policy. Sealing Agents / The Agents Companies is an Equal Opportunity Employer.
$54k - $66k
...Job Description Job Description About the job Fleet Operations Administrator Sealing Agents, a division of The Agents Companies, is seeking a Fleet Operations Administrator to help manage the compliance, maintenance scheduling, and administration of our commercial...SuggestedFull timeWork at officeMonday to FridayThe Agents Companies
Indian Trail, NC3 days ago- ...Description Utility Lines Construction Services Job Title: Fleet Coordinator Job Description: Reporting directly to the... ...Manager, this position assists with managing, directing, and leading operations and servicing functions concerning the ULCS Fleet in Region 102...SuggestedTemporary workRemote work
Utility Lines Construction Services, LLC
Indian Trail, NC1 day ago - ...OVERVIEW : The Fleet Operations Coordinator supports SUE operations in the administration, compliance, safety oversight, and daily operations of an office's fleet of trucks, trailers, and other vehicles. This role ensures accurate fleet records, proactive maintenance...SuggestedFor contractorsLive inWork at office
McKim & Creed
Mint Hill, NC5 days ago - ...Job Description Job Description We are looking for an experienced Logistics Manager to lead daily shipping and receiving operations in North Carolina. This role is well suited for someone who thrives in a hands-on manufacturing environment, communicates effectively...SuggestedWork at office
Robert Half
Matthews, NC2 days ago - Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, quality assurance and customer service. Tends to damaged and incorrectly addressed packages in a timely manner to optimize delivery...SuggestedFor contractorsWork at office
- Walmart Sam's Club Matthews is seeking a full-time forklift associate to safely operate pallet jacks and manage stock flow. You will assist members, maintain display areas, and help with club pick up orders while upholding our safety and service standards. The position...Full time
- Three (3) years of experience in supply chain, transportation, logistics, manufacturing, production, and/or customer service in a private, public, government or military environment Proficient in Microsoft office - Excel, PowerPoint, Word Experience with Procurement, Manufacturing...Work at officeLocal areaShift workDay shift
$13.25 - $17.23 per hour
...Job Description$13.25-17.23/hourThe Store Operations Specialist (SOS) leads and trains teams in performing all freight functions, including: unloading, processing, stocking, and resets.The Store Operations Associate is responsible for unloading, processing, and stocking...Flexible hoursShift workNight shiftAt Home Stores LLC
Matthews, NC2 days ago- Job Description Job Description About Carvana At Carvana, we sell cars but we aren't car salesmen. Our promise is simple: we won't sell a car to a customer that we wouldn't sell to our own Mom. Period. To make sure our cars are in first-rate condition, we've built...Hourly payFull timeWeekend work
- Ulta Beauty in Matthews, NC is hiring a Task Associate to support store operations and guest experience. You’ll keep merchandise stocked, help with planograms, and ensure products are available for purchase while following store procedures and safety standards. You will...
$16 - $18 per hour
...stepping-stone to a management role within our expanding organization. Are you a self-starter with the ability to supervise store operations efficiently and effectively? If you are a proven leader who understands the value of building strong teams and partnerships to...Hourly payFull timeFlexible hoursNight shiftBurlington Stores
Mint Hill, NC1 day ago$20 - $33 per hour
...majority of their time in the backroom. Stocking associates must be able to lift heavy objects in excess of 50 pounds. Ability to operate heavy machinery such as forklifts may also be necessary. For complete job duties and requirements, see the Job Description. What you...Hourly payMinimum wageFull timeTemporary workPart timeSummer workWorldwideShift work- ...The Team You'll Be Joining A global manufacturer, with operations and research spanning multiple countries This role sits within the Operations function at one of the company's US manufacturing sites The business is built around technical precision, with strong...
AccruePartners
Monroe, NC3 days ago - ...Wastewater Operations SpecialistDo you thrive in a collaborative environment where what you say and do matters and influences the direction of the business? Do you want to help bring a refreshing approach to wastewater treatment, and help revolutionize the way people...Local areaShift work
Operators Unlimited, Inc.
Monroe, NC2 days ago - ...Wastewater Operations Specialist Do you thrive in a collaborative environment where what you say and do matters and influences the direction of the business? Do you want to help bring a refreshing approach to wastewater treatment, and help revolutionize the way people...Live outWork at officeLocal areaShift work
Operators Unlimited, Inc.
Monroe, NC18 hours ago - ...a critical role in managing and directing daily warehousing operations to maintain smooth workflow and meet production targets. You... ...positions. An Associate degree in Supply Chain Management, Business Administration, or a related field will be advantageous, alongside essential...Full timeAll shiftsShift work
- ...increase/decrease in customer volume without impact to ongoing operations. Optimizes / minimizes plant-wide inventory with proper... ...efficient and stable production planning and controlling.Support the administration of IT related topics for supply chain in the plant.Support...Full timeLocal areaVisa sponsorship
- ...innovation and a strategic focus on becoming the aerospace and defense materials leader, ATI's differentiated products help customers operate in the world's most demanding environments.The Sr. Director, Procurement - Specialty Materials (SM) is responsible for leading...Contract work
- ...reconciliation program. ~ Reduced inventory days with right-sized safety stocks to absorb demand variability without disrupting operations. ~$0 expedited inbound and outbound freight through proactive planning and supplier alignment. ~ On-time, just-in-time...Full timeLocal areaVisa sponsorship
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Fleet Operations Administrator. Be the first to apply!
- commercial fleet sales Indian Trail, NC
- fleet maintenance Indian Trail, NC
- fleet Indian Trail, NC
- fleet logistics Indian Trail, NC
- senior operations technician Indian Trail, NC
- administrative & business operations Indian Trail, NC
- sales operations Indian Trail, NC
- vice president of field operations Indian Trail, NC
- travel operations Indian Trail, NC
- special operations Indian Trail, NC