Purchasing Manager

POSITION PURPOSE:

The Purchasing Manager is responsible for the daily management and coordination of procurement activities. This role ensures timely sourcing of goods and services, maintains vendor relationships, and supports operational departments in meeting quality and cost-control standards.

This is an operational leadership role focused on execution, financial discipline, and maintaining established purchasing procedures. This role partners closely with Finance and operational department leaders to support Banquet, and F&B operations while maintaining quality standards and budget discipline.

ESSENTIAL FUNCTIONS AND DUTIES:

• Support the implementation of purchasing strategies in alignment with company guidelines and budget parameters.
• Partner with department heads to support operational purchasing needs and priorities.
• Identify, evaluate, and negotiate with suppliers to secure favorable terms, pricing, and contractual agreements.
• Build, sustain, and strengthen vendor relationships to ensure reliable access to high-quality products and timely delivery.
• Monitor and report on purchasing budgets and variances, identifying cost-saving opportunities and operational improvements.
• Monitor pricing trends and identify cost-efficiency opportunities within approved purchasing parameters.
• Ensure adherence to established procurement policies and internal controls.
• Manage inventory levels with precision, ensuring optimal stock turnover and implementing controls that reduce waste and carrying costs.
• Collaborate with cross-functional departments to ensure procurement activities support operational needs and organizational goals.
• Facilitate clear communication between the purchasing department and all operational teams to streamline workflows.
• Ensure all procurement processes uphold our brand and service standards through rigorous quality assurance measures.
• Utilize purchasing systems and reporting tools to maintain accuracy, transparency, and operational efficiency.

KNOWLEDGE, EXPERIENCE AND SKILLS

• Education: Bachelor’s degree in hospitality management, business administration, supply chain, or related field preferred.
• Experience: 3-5 years of progressive purchasing and/or procurement within the hospitality industry, preferably in a luxury hotel, private club, or high-volume F&B environment.
• Languages: Proficiency in English required; fluency in Spanish preferred
• Proficiency with procurement and supply chain software.
• Strong command of Excel and data analytics tools to support decision making.
• Exceptional ability to prioritize, manage multiple tasks, and maintain accuracy and attention to detail.
• Strong analytical and decision-making skills; ability to resolve issues under pressure.
• Demonstrated ability to support and guide team members, foster accountability, and collaborate effectively with operational departments including Rooms, F&B, Engineering, and Housekeeping.
• Demonstrated integrity, confidentiality, and professional conduct aligned with our standards.
• Familiarity with inventory management and procurement workflows.
• Excellent verbal and written communication skills.
• Ability to work overnight, weekends, and holidays as necessary to support operational needs.
• Ability to stand or walk for extended periods.
• Ability to lift, push, or pull up to 40 pounds.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.

Cipriani is an equal opportunity employer.