Project Assistant

Job Description

Job Description

About the Company

Our client is a well-established general contractor with over four decades of experience and offices throughout California, Oregon, Washington, and Idaho. They specialize in Commercial, Multifamily, Industrial, Retail, Hospitality, and Senior Living construction projects.

The company is known for building long-term relationships, delivering high-quality projects, and fostering a collaborative culture built on integrity, teamwork, and excellence. They take pride in supporting their employees’ growth while maintaining a strong people-first environment.

About the Role

The Project Assistant is an office-based position located in the Citrus Heights, CA area. This role supports project teams by coordinating administrative and operational tasks throughout the lifecycle of construction projects.

The Project Assistant works closely with Project Managers, Superintendents, and Project Engineers to ensure project information is accurate, organized, and progressing efficiently. This position is ideal for someone with prior construction experience who enjoys supporting multiple projects, managing details, and serving as a dependable resource for project teams.

Schedule: Monday through Friday, with some flexibility in start times.

Key Responsibilities

• Provide administrative and project support from project startup through closeout.
• Assist with contracts, subcontracts, change orders, insurance tracking, billings, and job cost documentation.
• Support customer invoicing and subcontractor payments, including invoice review and cost code verification.
• Maintain accurate project documentation, including RFIs, submittals, meeting minutes, logs, and plan revisions.
• Coordinate permits, deposits, plan distribution, and project correspondence.
• Communicate with subcontractors and vendors regarding proposals, materials, RFIs, submittals, and long lead items.
• Support material ordering and coordination of temporary facilities such as dumpsters, storage containers, restrooms, and equipment.
• Assist with travel coordination, including flights, lodging, and vehicle rentals when required.
• Compile and distribute weekly project reports and support project schedules and purchase orders as directed.
• Maintain accurate daily timecards and project-related data entry.
• Assist with project closeout, including collecting as-built documents, warranties, job books, and archiving documentation.
• Support a positive and professional team environment through collaboration, communication, and accountability.
• Follow all company safety policies and support health, safety, and environmental initiatives.
• Perform additional duties as assigned.

Requirements

Qualifications & Experience

• 2–5 years of experience in construction administration, project coordination, or a related role.
• Previous experience working for a General Contractor in commercial construction strongly preferred.
• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Clear verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong data entry and documentation accuracy.
• Self-motivated, dependable, and comfortable supporting multiple project team members.
• Ability to build positive working relationships with project teams, subcontractors, and vendors.
• Ability to obtain Notary certification if required.
• Valid California driver’s license, clean driving record, and reliable transportation.

Benefits

Compensation & Benefits

• Competitive compensation package
• Medical, dental, and vision insurance
• Life insurance
• 401(k) with company match
• Paid time off
• Long-term career growth opportunities
• Collaborative and team-oriented work environment
• Professional development and advancement opportunities with a stable and respected general contractor