Third Party Facility Use Optimizer

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:

1. Cover Letter
2. Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Part-Time

DEPARTMENT: Compliance

SCHEDULE: Flexible - Most work will occur during the standard business hours (9am to 5pm).

• Occasional evening and weekend work required to support 3rd party events.

HOURS/WEEK and MONTHS/YEAR: 20 hours/week and 52weeks

FLSA STATUS: Non-Exempt (Hourly)

GENERAL PURPOSE

The Optimizer supports the institution's vision, mission, and strategic goals by maximizing the effective use of campus facilities in a manner that is financially sustainable, community-focused, and mission-aligned. The role ensures that facility use is well-managed, compliant, and consistent with institutional priorities, helping Molloy steward its physical assets responsibly and advance long-term operational and financial resilience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Market and promote campus facilities.
  • Develop and implement outreach and marketing efforts to promote institutional facilities to extend organizations and community partners in order to increase third-party facility use and associated revenue.
• Manage facility use requests and scheduling.
  • Serve as the primary point of contact for third-party rental inquiries. Coordinate scheduling and space availability in alignment with academic priorities and institutional polices.
• Coordinate with various campus departments.
  • Collaborate with academic departments, facilities, maintenance, housekeeping, IT, public safety, campus dining, the compliance office, and other stakeholders to coordinate processes and ensure third-party events are properly supported. This includes but is not limited to submitting facilities, IT, and dining requests; facilitating facility use agreements; verifying insurance; ensuring policy compliance; and coordinating billing and collections.
• Coordinate on-site event support.
  • Provide on-site coordinator for select third-party events, including evenings and weekends, to ensure appropriate facility access, adherence to polices, and effective communication with campus service units.
• Track revenue, utilization, and performance metrics.
  • Monitor facility use activity, revenue generation, space utilization. Prepare basic reports to inform planning, budgeting, and continuous improvement.

REQUIRED MINIMUM QUALIFICATIONS

• Bachelor's Degree
• 1-3 years of work related experience
• Microsoft Office (Excel, Outlook, Word, Power Point)

PREFFERED MINIMUM QUALIFICATIONS

• Web Development
• Ad Astra

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $22.00 to $25.00. This hourly range represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.


As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.


AN EQUAL OPPORTUNITY EMPLOYER


Women, minorities, persons with disabilities and veterans are encouraged to apply.


Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.